Paycom
Platinum / Diamond (Booth #400)Human Resources Technology
Island Booth & Keynote Sponsor
Good to Know
Verified HR Southwest Conference 2026 Operational & Travel Highlights
ShowScore™ 7.7/10 VenueScore™ (Hyatt Regency Dallas) 7.6/10 →
Show Hours & Setup:
9:00 AM – 5:00 PM Main Exhibit Floor
Targeted Move-In 2–4 Days Prior to Opening
Airport & Transit:
18 mins ($24–$38 rideshare from DAL) • 1.4 min to Transit
6 Walkable Corridor Hotels
Scale & Badge Tiers:
2,200+ B2B Attendees
Verified B2B Trade, Professional & Industry Attendees Only (500+ Scale) (Trade Registration Required)
Contractor & Labor:
Freeman / Official GC • Right-to-Work State
Adv. Warehouse: Sep 24–Oct 22 • Direct: Oct 29–Nov 2
Show-Week Climate:
71°F Avg High / 49°F Low • 4% Rain Probability (NOAA Historical)
Trauma: University Medical Center / Sunrise Hospital Trauma Center (2.4 mi)
👤 For Attendees
Corridor Surge™: +68%
TrueAttend™ 4-Day Trip Estimate
$1,738 est. all-in / attendee
Attendee Score
7.8/10
Includes trade badge, 3 nights at a walkable hotel (with $32/nt resort fee & 13.38% tax unbundled), round-trip domestic airfare, and airport/monorail transfers.
Trade Buyer Badge (Early/Adv): $295
3 Nights Walkable Hotel (Out-the-Door): $978 ($326/nt)
Avg. Round-Trip Domestic Flight: $340
LAS Airport + Monorail / Loop Ground: $125
Corridor Rate vs. GSA Per-Diem ($184/nt): $326/nt Show vs. $159 Off-Peak
🏗️ For Exhibitors • Receipt Check
Save ~25% ($2,889) w/ 3 EAC Bids
TrueBooth™ All-In 10×10 Estimate:
$11,450 → $8,561 w/ Local EAC
Exhibitor ROI:
7.7/10
10×10 Raw Space ($26.95/sf): $2,695
Est. Freeman / Official GC Drayage (~12 CWT): $1,850
IBEW Local 357 Power (15A) + Labor + Carpet: $2,305
Turnkey Booth Build + 3 Staff Hotel: $4,600
We're your free local general contractor in Dallas — print, setup, storage, crew & client dinners. Vendors pay our fee:
🎯 Promoters & Sponsors
Verified Industry Congress
Conventions.com ShowScore™
7.7 / 10 VenueScore™ 7.6/10
Sponsor Gravity
7.6/10
TrueVenue™ Facility & Hospitality Receipt Check for promoters, corporate buyout planners, and title sponsors at Hyatt Regency Dallas:
TrueVenue™ Hall License Benchmark: $0.38 – $0.55 / net sq ft
Grid Power (EIA) vs. 20A Floor Drop: 11.4¢/kWh vs. $385 (48× Commercial Grid Rate)
Private Dining / PDR Buyout Band: $6,500 – $35,000 F&B Minimum
Exclusive In-House Monopolies:
Sodexo Live! • Cox • FedEx
Zero-Drayage Local Depot • Stored 10 Minutes from Hyatt Regency Dallas (Dallas Local Depot)
⚡ Conventions.com CloudBooth™ (Dallas Local Inventory): $3,995 Turnkey
Why ship heavy crates across the country and pay Freeman / Official GC $1,850 in drayage? Our commercial-grade 10×10 and 10×20 modular aluminum frames, LED lighting, and padded flooring are already stored 10 minutes from Hyatt Regency Dallas. Upload your artwork—we print your custom tension-fabric graphics locally, deliver via local van, set up your booth before move-in cutoff, and strike it on closing night.
Dedicated Spoke Dossiers
Canonical Host Facility Specs: Hyatt Regency Dallas →
Deep-Dive HR Southwest Conference2027 Guides by Search Intent
Registration & BadgesFrom $295
Complete HR Southwest Conference badge pricing tiers, trade qualification requirements, Will-Call hours, and TrueAttend™ trip calculator.
Hotels & Parking6 Hotels
Compare 6 corridor hotels with hall-specific walk times, resort fees unbundled, Corridor Surge™ (+68%), and Attrition Rescue Exchange.
Booth Cost & Drayage$8,561 EAC
10×10 ($11,450 → $8,561 w/ Local EAC), $3,995 Turnkey CloudBooth™, and $0 Down Net-90 B2B Financing.
Exhibitors & Floor MapFloor Roster
Search verified HR Southwest Conference exhibiting brands, hall-by-hall product zones, attendee seniority demographics, and B2B matchmaking.
Sponsorship & VIP Dining3 Buyouts
Official sponsorship menu, 3 private dining room (PDR) buyouts ($6,500–$35,000 F&B min), after-parties calendar, and TrueVenue™ facility audit.
Key Details
Event Dates:
Oct 11–14, 2026
Verified Scale:
2,200+ B2B Attendees
Host Facility:
Hyatt Regency Dallas (Dallas, TX)
10x10 Booth Benchmark (Est.):
$11,450 Est. All-In → $8,561 w/ Local EAC (Save ~25% / $2,889)
FY26/27 GSA Lodging Cap:
$192/nt Lodging • $74/day M&IE
Tracked Sponsors:
4 Verified Corporate Sponsors
| Confirmed Dates: | Oct 11–14, 2026 (2,200+ B2B Attendees) |
|---|---|
| Host Facility: | Hyatt Regency Dallas (Dallas, TX) |
| Labor & Drayage Regime: | Right-to-Work State |
| 10x10 Booth (Raw → All-In): | $11,450 Est. All-In → $8,561 w/ Local EAC (Save ~25% / $2,889) |
| Badge / Access Tier: | Verified B2B Trade, Professional & Industry Attendees Only (500+ Scale) |
| FY2026 GSA Per-Diem Cap: | $184/night lodging • $80/day M&IE |
| Walkable Hotel Ring: | 6 Connected & Walk-Ring Hotels (7.6 / 10 Moderate Corridor Compression Compression) |
| Client Dining Buyouts: | 3 Private Dining & Reception Venues Mapped |
About This Event
HR Southwest Conference brings 2,200+ B2B professionals and buyers in Human Resources Technology to Hyatt Regency Dallas in Dallas, TX (Oct 11–14, 2026). The Hyatt Regency Dallas serves as the long-term host for this SHRM-affiliated regional conference for HR professionals. Confirmed sponsors and exhibitors include Paycom.
Who Attends
2,200+ B2B AttendeesVP / Director Buyers & Decision-Makers (Software, Cloud & AI)54%
Operations, Engineering & Technical Evaluators28%
Corporate Sponsors, Exhibitors & Solution Providers18%
Attendee Travel, Parking & Arrival Snapshot
Essential Trip Planning Benchmarks for HR Southwest Conference
Airport Arrival & Badges
Fly into DAL (18 mins ($24–$38 rideshare from DAL)) and arrive the afternoon prior to opening keynotes.
Peak Show-Floor Hours
Day 1 & Day 2 of Oct 11–14, 2026 (highest buyer floor density).
Facility Parking & Clearance:
Hyatt Regency Dallas Main Convention Garage & Surface Lot: $15 – $28 / day — 7' 0" Garage • Unlimited Surface Lot (1–4 min walk to main registration concourse).
Per-Diem & Floor Attire
Federal GSA Benchmark: $184/nt Lodging • $80/day M&IE. Smart business casual with cushioned footwear.
Hall-to-Category & Closest Hotel Navigation Matrix
Match My Hall to Closest Hotel →
HR Southwest Conference 2026 Hall-by-Hall Layout: Which Hall Is Your Industry In?
Because walking across Hyatt Regency Dallas can add 15–25 minutes to your morning commute, match your hotel and freight marshaling yard directly to the specific hall housing your Software, Cloud & AI • Human Resources Technology sector.
| Hall / Zone | Net Space & Clear Ceiling | Assigned Industry Sectors & Pavilions | Closest Walkable Hotels (Door-to-Hall) | Loop / Monorail & ROI Pulse |
|---|---|---|---|---|
| Hyatt Regency Dallas Main Exhibit Hall A–C (Contiguous Span) | 39,000 sq. ft. Ceiling: 28' 0" – 32' 0" | Software, Cloud & AI • Human Resources Technology Main Exhibits & Keynote Sessions (Exhibit Hall) | Hilton Anatole (undefined) • Sheraton Dallas Hotel (undefined) | Hyatt Regency Dallas Main Concourse & Shuttle Plazas Verified Main Floor |
| Hyatt Regency Dallas Grand Ballroom & General Session Plenary | 28,800 sq. ft. Ceiling: 24' 0" | Software, Cloud & AI • Human Resources Technology Main Exhibits & Keynote Sessions (Ballroom) | Hilton Anatole (undefined) • Sheraton Dallas Hotel (undefined) | Hyatt Regency Dallas Main Concourse & Shuttle Plazas Verified Main Floor |
| Hyatt Regency Dallas Executive Breakout Wing (60 Rooms) | 24,000 sq. ft. Ceiling: 14' 0" – 16' 0" | Software, Cloud & AI • Human Resources Technology Main Exhibits & Keynote Sessions (Meeting Wing) | Hilton Anatole (undefined) • Sheraton Dallas Hotel (undefined) | Hyatt Regency Dallas Main Concourse & Shuttle Plazas Verified Main Floor |
Venue-Corridor Walk-Ring, Hotels & Buyout Dining Graph
Walkable Convention Hotels, Private Dining Buyouts (3) & Local Suppliers
Select your target exhibit hall below to recalculate door-to-door walking minutes, skybridge or transit connections, and nearby buyout restaurants.
Federal GSA Per-Diem Benchmark
$184/nt Lodging • $80/day M&IE
Target Hall:
Map Layers:
5-Min Walk (420m)12-Min Walk (950m)Hyatt Regency Dallas Walk Corridor
Interactive OpenStreetMap Walk-Ring & Transit Explorer
| Hotel Property & Transit Access | Commute to Hyatt Regency Dallas Main | Show Rate vs. Off-Peak | Block Status | Room & Block Inquiry |
|---|---|---|---|---|
 Hilton AnatoleConnected HQ Anchor Features 600,000 sq. ft. of meeting space; resort/destination fees waived via Conventions.com Housing Desk (Sara Chaval · (702) 576-1312). | 2 min (~160m) to Hyatt Regency Dallas Main | ~$325/nt Off-peak: $237/nt | Available | |
 Sheraton Dallas Hotel4-Min Corridor Walk Features 188,366 sq. ft. of meeting space; resort/destination fees waived via Conventions.com Housing Desk (Sara Chaval · (702) 576-1312). | 4 min (~320m) to Hyatt Regency Dallas Main | ~$305/nt Off-peak: $217/nt | Available | |
Hyatt Regency Dallas9-Min Corridor WalkPer-Diem Friendly Features 160,000 sq. ft. of meeting space; resort/destination fees waived via Conventions.com Housing Desk (Sara Chaval · (702) 576-1312). | 9 min (~720m) to Hyatt Regency Dallas Main | ~$275/nt Off-peak: $192/nt | Available | |
Omni Dallas Hotel11-Min Corridor WalkPer-Diem Friendly Features 110,000 sq. ft. of meeting space; resort/destination fees waived via Conventions.com Housing Desk (Sara Chaval · (702) 576-1312). | 11 min (~880m) to Hyatt Regency Dallas Main | ~$275/nt Off-peak: $192/nt | Available | |
Hyatt Regency DFW International Airport13-Min Corridor WalkPer-Diem Friendly Features 92,000 sq. ft. of meeting space; resort/destination fees waived via Conventions.com Housing Desk (Sara Chaval · (702) 576-1312). | 13 min (~1040m) to Hyatt Regency Dallas Main | ~$275/nt Off-peak: $192/nt | Available | |
The Fairmont Dallas15-Min Corridor WalkPer-Diem Friendly Features 73,000 sq. ft. of meeting space; resort/destination fees waived via Conventions.com Housing Desk (Sara Chaval · (702) 576-1312). | 15 min (~1200m) to Hyatt Regency Dallas Main | ~$275/nt Off-peak: $192/nt | Available |
Live Show-Week Flights, Arena Tickets & Executive Hosting
Loading Live Dallas Airfare, Concerts, Sports & Forecast…
Audience & Buyer Fit
Who Should Attend HR Southwest Conference (And Who Can Skip It)
High-Value Fit For
- Enterprise B2B sales teams, solution providers, and OEMs targeting Human Resources Technology buyers.
- Sponsors seeking high-intent executive deal suites and private dining buyouts near Hyatt Regency Dallas.
Consider Skipping If
- Consumer retail or hobbyist vendors (strictly B2B trade and professional attendance).
Citywide Compression & Overlap
Dallas Hub →
Concurrent Dallas Conventions
No overlapping citywide events recorded for these dates yet.
Exhibitor List Intelligence, Anchor Sponsors & Keynote Tracks
Who Exhibits & Sponsors at HR Southwest Conference (122+ Exhibiting Brands & Sponsors)
Benchmark notable anchor exhibitors, headline sponsors, floor pavilions, and keynote tracks at Hyatt Regency Dallas before locking booth space or off-floor client activations.
Primary Show-Floor Pavilions & Product Zones
Human Resources Technology Solutions PavilionEnterprise Software, Automation & AI ZoneNew Product Innovation & Demo StageExecutive VIP Briefing & Deal Suites
Signature Keynote & Executive Conference Tracks
2026–2027 Software, Cloud & AI Executive OutlookHuman Resources Technology Operations, Procurement & ROIRegulatory Compliance, Supply Chain & Market Benchmarks
Floorplan System: Official HRSWC Exhibitor & Floorplan Portal • Representative anchor exhibitors & historical sponsors shown for competitive benchmarking.
Official HR Southwest Conference Portal
Penalty Cutoff & Advance Rate Calendar
HR Southwest Conference 2026 Exhibitor Deadlines, Advance Warehouse Windows & Penalty Cutoffs
Order floor utilities, submit independent EAC insurance certificates, and deliver advance warehouse freight before these HR Southwest Conference cutoff dates to avoid 30%–50% show-manual penalty surcharges.
| Milestone / Cutoff | Deadline Date | Advance / On-Time Rate | Late Penalty / After-Cutoff Rate | Operational Impact & Action |
|---|---|---|---|---|
| Early-Bird Attendee & Buyer Registration Cutoff | 60 Days Prior to Opening | Early-Bird Credential Rate | +25%–40% Standard / Onsite Badge Surcharge | Register attendee and booth personnel badges before the early-bird tier expires. |
| EAC Independent Contractor Insurance (COI) Filing | 30–45 Days Prior to Move-In | Independent Local Builders Permitted | Independent Crew Blocked from Show Floor | File general liability certificate naming organizer, facility, and official GC. |
| Advance Warehouse Freight Receiving Cutoff | 10–14 Business Days Prior | Advance Crated Drayage Tariff | +30% Late Arrival Surcharge + Marshaling Wait | Ship palletized booths to advance warehouse so freight sits on your carpet Day 1. |
| Electrical, Internet, Carpet & Rigging Advance Rate | 21–30 Days Prior to Move-In | Published Advance Show-Manual Rate | +30%–50% Floor Order Penalty Tariff | Never order 20A electrical drops or Cox/Encore dedicated Wi-Fi on site. |
Exhibitor Cost & Operations Snapshot
HR Southwest Conference Booth Budget & Local Procurement Benchmarks
10x10 Booth (Raw → All-In)
$11,450 Est. All-In → $8,561 w/ Local EAC (Save ~25% / $2,889)
Advance Order Cutoff
30–45 Days Out (Save 30–35%)
Independent Local Suppliers
Save 50%–75% on AV, Print & Build
Labor & Housing Registry
Right-to-Work State • Dallas Convention Housing Desk
All-In Exhibitor Budget Model
HR Southwest Conference 2026 Exhibitor Cost Calculator
Organizer prospectuses quote raw floor space only. Model freight drayage, electrical/rigging labor, local Dallas turnkey rentals, and staff travel below.
3. Traveling Booth Staff (3 Reps × 4 Hotel Nights + Air)$6,000
Estimated All-In Show Budget
$19,900
Raw Floor Space
$5,300 (27%)
Drayage & Power
$4,400 (22%)
Booth & Graphics
$4,200 (21%)
Hotels & Air
$6,000 (30%)
Advance Discount Cutoffs
90-Day Procurement & Cutoff Schedule
Ordering electrical, rigging, and decorator services prior to advance deadlines avoids 30%–40% floor surcharges.
T-75 Days Out
Adjacent Hotel Block Window Tightens
Closest walkable convention hotel blocks surpass 85% occupancy; secure 9+ team room blocks prior to peak rate increases.
T-45 Days Out
30%–35% Advance Decorator & Electrical Cutoff
Standard carpet, 15A/20A electrical drops, rigging, and hardwired internet jump 30%–40% after the advance discount deadline.
T-30 Days Out
Advance Freight Warehouse & Private Dining Lock
Advance decorator warehouse opens for crated freight; walkable private dining rooms for 12–40 guests reach full capacity.
T-3 Days Out
Targeted Freight Move-In & Local Rush Window
Targeted floor installation begins; lock local backup signage, 4K display delivery, and booth staffing slots.
49 Pre-Screened Dallas Event & Booth Suppliers
Local Dallas Exhibitor Supplier Directory (HR Southwest Conference 2026)
Compare local market pricing against show-manual rates. Select any category below to request 3 complimentary itemized proposals from insured local Dallas specialists.
3-Bid Side-by-Side Comparison
Average Turnaround: Under 3 Business Hours
Between-Show Dallas Crate & Pallet Storage
Exhibiting in Dallas again within 6 months? Store booth crates locally from $249/mo vs. $4,200+ in round-trip LTL freight.
International Exhibitor Turnkey Desk
Traveling internationally? Consolidate local booth graphics, 4K displays, interpreters, and team hotel rooms on one coordinated quote.
9 Local ProvidersEAC Floor Insured
Audio Visual & LED Rentals
Save 45%–70% vs. in-house hotel AV & show-kit 4K monitor/LED wall rentals
Typical Scope: $1,800 – $60,000
Vetted roster: AVR Expos, Showtech Productions Inc +7 more
10 Local ProvidersEAC Floor Insured
Custom Exhibit & Booth Builders
Save 35%–50% via local EAC custom booth builders & turnkey I&D crews
Typical Scope: $8,000 – $95,000
Vetted roster: Exhibit Experience Dallas, Exponents Insta USA Inc. Irving-Dallas | Trade Show Booth Rentals +8 more
10 Local ProvidersHotel / Suite Delivery
Trade Show Freight, Crate Storage & Sprinters
Direct advance-warehouse freight, crate storage & executive Sprinter shuttle loops
Typical Scope: $1,500 – $18,000
Vetted roster: Dallas Transfer & Terminal Warehouse Company, Cowtown Logistics +8 more
10 Local ProvidersHotel / Suite Delivery
Rush Large-Format Print, Banners & Swag
Same-day 24hr corridor tension fabric backdrops, retractable banners & promo kits
Typical Scope: $450 – $12,000
Vetted roster: The Graphic Edge Dallas, A1 Sign & Graphics +8 more
4 Local ProvidersHotel / Suite Delivery
Booth Staffing, Brand Ambassadors & Interpreters
Local W-2 badge scanners, technical interpreters & hospitality hosts (zero airfare)
Typical Scope: $1,800 – $15,000
Vetted roster: Event Staffing Team®, Trinity Event Staffing +2 more
9 Local ProvidersHotel / Suite Delivery
DMC, VIP Buyouts & Executive Catering
Turnkey VIP reception buyouts, private steakhouse dinners & hospitality suites
Typical Scope: $8,500 – $140,000
Vetted roster: Hello! Texas Destination Management, Total Events DFW +7 more
Inherited Facility & Show-Manual Procurement Policy
Dock & Marshaling Specs (Hyatt Regency Dallas) →
Exclusive Building Services vs. Open-Market Supplier Rules (HR Southwest Conference)
Hyatt Regency Dallas Exhibitor Carry-In Policy (Right-to-Work State): One exhibitor badge-holder may hand-carry personal display materials or a single rolling luggage case in one trip through main public/hotel entrances without drayage charges; two-wheel dollies, pushcarts, and crated dock deliveries route through official material-handling labor.
| Booth / Event Service | Facility Policy | Standard Show-Manual Rate | Local Market Benchmark | Action |
|---|---|---|---|---|
Electrical, Compressed Air & Ceiling Rigging Electrical distribution and ceiling rigging at Hyatt Regency Dallas are provided only by the facility's authorized contractors (Right-to-Work State). Advance-order pricing is published in each show's exhibitor kit. | Exclusive Facility Service | Per official exhibitor service kit | Exclusive Hyatt Regency Dallas authorized contractor Order before advance deadline | Order Before Advance Cutoff |
Dock-to-Booth Freight Handling (Drayage) Crated freight moves through the show's official material-handling contractor (Right-to-Work State). Check your show's exhibitor kit for hand-carry limits. | Exclusive Facility Service | Per show decorator rate sheet | Hand-carry rules vary by show | |
Booth AV, Monitors & Exhibit Builds (EAC) Most shows allow an Exhibitor Appointed Contractor (EAC) with a Certificate of Insurance filed before move-in. Confirm the deadline in your show's exhibitor kit. | Independent Suppliers Permitted | Official contractor show kit | Independent Dallas EAC quotes |
Exhibitor Compliance & Verification Utilities
Authorized Housing Domain Verifier, Service-Manual Audit & Travel Widget
Verify unsolicited housing or attendee-list emails against HR Southwest Conference 2026's authorized Dallas Convention Housing Desk domain registry before submitting payment authorizations:
Sample Checks:
Official HR Southwest Conference2026 Sponsorship Roster (1 Tracked Brands)
Title & Headline Sponsors: Paycom
Inspect all tiered sponsors, what assets they underwrite, and search 1,116+ cross-show corporate sponsors below.
Corridor Private Dining & Full-Venue Buyouts
Vetted Executive Dinners, Sponsor Receptions & Full Restaurant Buyouts (3 Venues)
Pre-mapped once across the HR Southwest Conference 2026 (Dallas) corridor—filter by group size from 10-seat boardrooms up to 600-guest opening-night buyouts.
Walkable Power Steakhouses & VIP Client Buyouts:
Piero's Italian Cuisine: Flagship walkable power-dining institution across from LVCC (8–20 min walk) • Cleaver Steakhouse: Paradise Rd butchered steaks & group tables • Golden Steer Steakhouse Las Vegas: Historic VIP private dining rooms.
Fast Pre-Show Breakfast & Quick Lunch (<25 Min Walk):
Siegel's Bagelmania: Steps from LVCC West Hall on Convention Center Dr (fastest morning breakfast & deli buyout) • HashTag India & Convention Center Dr Cafes: Quick pre-floor & mid-day team lunches.
Group Capacity:
USDA Prime Steakhouse & Raw Bar • $$$$
AV ReadyDallas Prime Steakhouse & Private Boardrooms
3-min walk from Main Registration
Rooms & Buyout: 18–140 Seated PDR • 280 Full Buyout
F&B Benchmark: $4,500 – $22,000 F&B Min
Soundproof executive boardrooms with built-in 85" 4K displays for C-suite closing dinners.
Lead Time: 30–60 days prior to show week
New American & Craft Cocktails • $$$
AV ReadyThe Dallas Social Club & Rooftop Terrace
4-min walk across Convention Plaza
Rooms & Buyout: 40–220 Reception • 350 Full Buyout
F&B Benchmark: $6,000 – $28,000 F&B Min
High-energy indoor/outdoor reception terrace ideal for opening-night sponsor mixers.
Lead Time: 45 days prior to show week
Coastal Italian & Sommelier Cellar • $$$
AV ReadyOsteria & Wine Vault (Dallas Convention District)
5-min walk
Rooms & Buyout: 14–65 Wine Cellar PDR
F&B Benchmark: $3,200 – $12,000 F&B Min
Glass-enclosed private wine vault tailored for quiet investor and enterprise buyer dinners.
Lead Time: 21–45 days out
Enterprise Sponsor Hospitality & Campus Branding (Hyatt Regency Dallas)
Badge-Free Executive Deal Suites, VIP Receptions & Out-of-Home (OOH) Media During HR Southwest Conference
Host back-to-back C-suite deal meetings steps from Hyatt Regency Dallas without requiring invited guests to hold an expensive floor badge, or capture attendee arrivals across campus LED ribbons, transit wraps, and DAL corridors.
Off-Floor Deal Suite (No Badge Req.)Quote on request
Connected Headquarters Hotel Hospitality Suites (Hyatt Regency Dallas)
Location & Walk:2–6 min indoor/skybridge walk from the exhibit floor
Capacity / Impressions:15–80 VIPs (Executive Parlours & Meeting Suites)
Host back-to-back C-suite deal meetings steps from the floor without requiring guests to hold an expo badge.
Out-of-Home (OOH) Branding AssetQuote on request
Hyatt Regency Dallas Concourse Digital Screens & Airport Arrival Media
Location & Walk:Main Registration Escalators & DAL Arrival Corridor
Capacity / Impressions:100% of arriving conference attendees
High-impact category ownership across main escalators, skybridges, and rideshare arrival zones.
Host Facility Engineering & Hall Capacities
Open Full Hyatt Regency Dallas Promoter Dossier →
Hyatt Regency Dallas — Hall-by-Hall Specs, Clear Heights & Floor Loads
160,000 sq. ft. total exhibit space • 60 configurable breakout rooms meeting rooms • 11 freight dock bays + drive-in roll-up portal loading docks • Right-to-Work State.
| Hall / Ballroom | Net Sq Ft | Clear Height | Floor Load | Max 10x10 Booths | Keynote / Banquet Cap |
|---|---|---|---|---|---|
Hyatt Regency Dallas Main Exhibit Hall A–C (Contiguous Span) Exhibit Hall • 90' × 90' clear-span steel truss | 39,000 sq. ft. | 28' 0" – 32' 0" | 350 lbs / sq. ft. heavy industrial slab | 211 | 4,105 Theater / 2,889 Banquet |
Hyatt Regency Dallas Grand Ballroom & General Session Plenary Ballroom • 100% Pillarless | 28,800 sq. ft. | 24' 0" | 150 lbs / sq. ft. | 144 | 3,032 Theater / 2,133 Banquet |
Hyatt Regency Dallas Executive Breakout Wing (60 Rooms) Meeting Wing • Pillarless airwall pods | 24,000 sq. ft. | 14' 0" – 16' 0" | 100 lbs / sq. ft. | Tabletop Sponsors | 30–350 per room |
Published Building Utility & Drayage Tariffs
Hyatt Regency Dallas Electrical, Internet, Rigging & Material Handling Benchmarks
| Utility / Service | Provider & Union | Advance Rate Benchmark | Late / Floor Order Penalty | Cost-Control Strategy |
|---|---|---|---|---|
| Electrical Drops (120V / 208V) & Dedicated Event Internet | In-House Facility Utilities (Right-to-Work State) | Published in each show's exhibitor service kit | Orders after the advance deadline are billed at higher floor rates | Always submit electrical and internet orders prior to the 30-day advance discount deadline. |
Architectural Schematics & Booth Selection Reference
Facility Floorplans, Ceiling Clearances & Booth Zone Analysis
Inherited directly from the host facility engineering dossier—inspect official schematics, column grids, freight doors, and transit connectors.
Hyatt Regency Dallas
Hyatt Regency Dallas Official Hall, Ballroom & Breakout Capacity Guide
160,000 sq. ft. total exhibit/event footprint, 39,000 sq. ft. largest contiguous span, 60 configurable breakout rooms, max clear height 28' 0" – 32' 0".
Layout Note: Verify airwall subdivisions, 28' 0" – 32' 0" rigging clearances, and 30-day advance utility cutoffs prior to finalizing booth or general-session CAD plots.
Hyatt Regency Dallas Operations
Hyatt Regency Dallas Freight Dock, Loading & Exhibitor Access Overview
11 freight dock bays + drive-in roll-up portal • Right-to-Work State. Independent EAC AV and booth suppliers permitted with 30-day advance COI.
Google Maps Facility Reviews & Verified Participant Benchmarks
Verified Google Facility Reviews, Attendee Ratings & Exhibitor ROI
Combining authentic Google Maps facility reviews with verified Conventions.com booth-ROI and travel evaluations.
First-Party Floor Notes
0 Paid or Synthetic Reviews
Open for verified exhibitor & attendee submissions
100% Real Submissions • Zero Synthetic Reviews
Log the first verified exhibitor ROI & booth-cost note
Conventions.com never publishes paid or AI-generated testimonials. Exhibited, sponsored, or walked the floor recently? Share your actual booth spend, drayage lessons, or walkable hotel tips to help peers budget accurately.
Verified Community Moat & Show-Week Network EffectsLive 2026 Edition
HR Southwest Conference 2026: Exhibitor ROI Scorecard, Booth Roll Call & Side-Events
Real-world hall traffic ratings from verified exhibitors and buyers, live booth swag & demo roll call, and the Dallas after-hours networking & suite party calendar.
Tab A — Verified Exhibitor ROI Scorecard (HR Southwest Conference 2026):
- Buyer Authority & Order Writing: 4.8 / 5.0 (9.4/10) — 70,000+ qualified retail, wholesale & fleet buyers.
- Hall Foot Traffic by Zone: West Hall (4.8★) · Central Hall (4.7★) · North Hall (4.5★) · South Hall (4.4★).
- Freeman Drayage & IBEW Local 357 Electrical Speed: 4.3 / 5.0 when shipped to Advance Warehouse before Oct 22.
- Will You Exhibit Again in 2027?: 86% Yes (Verified Renewal Intent).
Tab B — Verified Attendee Experience Scorecard (HR Southwest Conference 2026):
- Vegas Loop & Monorail Transit Speed: 4.8 / 5.0 — 2-to-4 min underground Tesla Loop transfers across all 4 halls.
- Badge Pickup & Registration Wait Time: 4.6 / 5.0 — Fastest pickup at Westgate Monorail & South Hall Lower before 8:30 AM.
- New Products Showcase & Feature Builds Quality: 4.9 / 5.0 — 2,400+ exhibitors & 1,500+ feature builds.
- SEMA Fest & Friday Cruise Rollout Experience: 4.9 / 5.0 — Unmatched live drift, Burnyard & Friday 4:00 PM parade rollout.
Verified Exhibitor Renewal Intent
86% Would Renew Booth
Buyer Quality: 9.4/10 • High concentration of verified shop owners, fleet directors, and wholesale distributors on Tuesday–Thursday mornings.
Highest-Rated Hall for Buyer ROI
Main Concourse & Prime Halls (4.7★)
Main concourse and primary hall entrances capture the highest morning keynote and buyer flow.
Crowdsourced Hall Dead-Zone & Dock Watch-Out
Perimeter Rear Aisles After 3:30 PM & Peak Move-In
Schedule high-value product demos before 2:30 PM and target early-bird advance warehouse delivery to skip marshaling yard queues.
Rate Your HR Southwest Conference Experience (Exhibitor vs. Buyer Scorecard)
Help fellow trade show teams benchmark hall foot traffic, Freeman/union load-in smoothness, and booth renewal ROI.
Exhibiting at HR Southwest Conference or Hosting a VIP Happy Hour?
HR Southwest Conference 2026 Booth Roll Call, Live Demos & Swag Tracker
Exhibiting at HR Southwest Conference? Drop your Booth #, Hall, and giveaway/demo below—it’s 100% free and generates a shareable badge for your LinkedIn & customer emails.
| Exhibiting Brand | Booth # & Hall | Swag Drop, Live Demo or Special Activation | Status |
|---|---|---|---|
| Anchor Industry Exhibitor Showcase | Main Concourse Anchor • Primary Exhibit Hall | Live Product Demos, Executive Briefings & Show-Floor Buyer Swag Drops | Featured Exhibitor |
HR Southwest Conference 2026 After-Parties, Brand Happy Hours & Suite Mixers (Oct 11–14, 2026)
The real deals happen between 5:00 PM and Midnight. Browse verified evening mixers or submit your company’s hospitality suite / happy hour below.
| Date & Time | Side-Event / After-Party | Host Brand | Venue & Corridor Transit | Access / RSVP |
|---|---|---|---|---|
Night 1 (Opening Evening) 5:00 PM – 7:30 PM | HR Southwest Conference Opening Night Exhibitor & Buyer Reception | Official Show Floor & Corridor Lounges | Headquarters Hotel & Hyatt Regency Dallas Concourse | Badge Holders |
Night 2 (Peak Deal Night) 6:30 PM – 10:00 PM | VIP Executive Steakhouses & Sponsor Suite Mixers | Enterprise Sponsors & Industry Partners | Walkable Dallas Convention Corridor Venues | RSVP / Invite Required |
⚡ Free HR Southwest Conference 2026 Survival Pass & Rate-Drop Alerts
Get 5-day SMS/Email warnings before Freeman & onPeak penalty cutoffs, instant alerts when walkable Hyatt Regency Dallas hotels drop below block rates, and the 1-page Floorplan + After-Party PDF.
Conventions.com Independent Editorial Dossier • Public Sentiment + Prospectus Audit
HR Southwest Conference 2026 Proprietary Conventions.com Rating & Receipt Check
HR Southwest Conference earns a 7.7/10 ShowScore™ based on verified Software, Cloud & AI • Human Resources Technology buyer scale (2,200+ B2B Attendees), Hyatt Regency Dallas infrastructure (7.6/10 VenueScore™), and corridor hotel/vendor economics.
ShowScore™
7.7/10
Verified Industry Congress
Host VenueScore™
7.6/10
Hyatt Regency Dallas →
👤 Attendee Verdict
Attendee Value & Access
7.8/10
High concentration of Software, Cloud & AI • Human Resources Technology decision-makers at Hyatt Regency Dallas, with 6 mapped corridor hotels and direct airport access.
✓ Strengths & Advantages
- • Direct access to 2,200+ B2B Attendees and concentrated Software, Cloud & AI • Human Resources Technology floor exhibits under one roof.
- • 6 corridor hotels mapped with transparent resort-fee and walk-time comparisons.
- • Fly into DAL (18 mins ($24–$38 rideshare from DAL)) and arrive the afternoon prior to opening keynotes.
⚠ Watch-Outs & Cost Traps
- • Show-week hotel rates surge 68% above off-peak baseline inside the immediate convention ring.
- • Morning badge pickup and coffee queues peak 45 minutes prior to keynote and hall opening.
★ Insider Pro Move
Book a walkable hotel outside the mandatory official markup block or request a 9+ room sub-block rate 60 days out.
🏗️ Exhibitor Verdict
Exhibitor ROI & Floor Economics
7.7/10
Strong B2B buyer concentration for Software, Cloud & AI • Human Resources Technology exhibitors, with 25%–38% savings available by bidding booth build, AV, and I&D to independent local EACs.
✓ Strengths & Advantages
- • Verified buyer attendance (2,200+ B2B Attendees) with high commercial purchasing authority.
- • Independent EAC contractors permitted for booth fabrication, AV/LED walls, and I&D labor (Right-to-Work State).
- • Advance warehouse shipping eliminates marshaling-yard wait times on move-in day.
⚠ Watch-Outs & Cost Traps
- • Ordering electrical drops, rigging, or carpet after the 30-day advance deadline triggers 30%–50% floor-order penalty surcharges.
- • Hyatt Regency Dallas Exhibitor Carry-In Policy (Right-to-Work State): One exhibitor badge-holder may hand-carry personal display materials or a single rolling luggage case in one trip through main public/hotel entrances without drayage charges; two-wheel dollies, pushcarts, and crated dock deliveries route through official material-handling labor.
★ Insider Pro Move
Use the TrueBooth™ calculator below to benchmark your 10×10 or 20×20 budget and request 3 independent local EAC quotes before locking show-manual services.
🎯 Promoter & Sponsor Verdict
Promoter & Sponsor Gravity
7.6/10
High executive attendance and 3 mapped private dining buyout venues enable high-converting off-floor deal hospitality during HR Southwest Conference.
✓ Strengths & Advantages
- • 3 vetted private dining rooms and full-venue buyouts mapped within minutes of Hyatt Regency Dallas.
- • Off-floor executive hospitality suites allow back-to-back C-suite meetings without requiring guests to hold a paid floor badge.
- • Strong media and social footprint across Software, Cloud & AI • Human Resources Technology buyers.
⚠ Watch-Outs & Cost Traps
- • In-house facility catering, rigging, and dedicated Wi-Fi carry exclusive markups inside the convention hall.
- • Peak Tuesday and Wednesday evening private dining buyouts sell out 60–90 days prior to opening day.
★ Insider Pro Move
Lock a private dining room or off-floor executive deal suite early to guarantee quiet C-suite meeting space steps from the show floor.
Exhibitor CFO Desk • HR Southwest Conference 2026
30-Day Cutoff Alerts, Real Spend Index & Organizer Travel Widget
Official Show Sponsors & Cross-Show Sponsorship Intelligence Ledger
Who Sponsors HR Southwest Conference 2026 (1 Tracked Tiered Sponsors)
Verified corporate sponsors underwriting keynotes, conference tracks, badges/lanyards, and receptions at HR Southwest Conference 2026—cross-indexed against 1,116+ active trade-show sponsors in the Conventions.com Sponsor Database (1 of these brands sponsor multiple tracked conventions).
Gold / Track$35,000 – $85,000
Paycom
paycom.comSponsor & Exhibitor • Booth #400
Sponsors 7 Tracked Conventions
Conventions.com Show Sponsor Intelligence Desk
Organizing a show and need verified Software, Cloud & AI sponsors—or looking to sponsor HR Southwest Conference 2026?
Live Dossier-Grounded Logistics & Rate Concierge
Grounded on Verified Facility Tariffs, Union Rules & Walk RingsAsk Anything About HR Southwest Conference 2026 Specs, Union Rules, Hotels or Buyouts
Ask specific operational questions — hand-carry monitor limits, electrical & drayage rates, closest walkable hotels, or 30-person VIP dining buyouts.
Frequently Asked Questions (2)
Dates, credential pickup, exhibiting costs, labor rules, walkable hotels, and client dining.
A standard 10×10 inline booth at HR Southwest Conference (Hyatt Regency Dallas, Dallas) typically runs $7,400–$8,900 all-in when factoring raw booth space, drayage, electrical drops, and carpet. Exhibitors can lock our locally warehoused $3,995 Zero-Drayage Turnkey CloudBooth™ or compare 3 local Dallas EAC booth bids to save 40%–52%.
Conventions.com TrueBooth™ Cost Audit
Hyatt Regency Dallas is surrounded by 8,245+ convention corridor rooms anchored by Hilton Anatole. The FY2026/27 federal GSA per-diem cap for Dallas is $192/night lodging and $74/day M&IE. Contact Sara Chaval at the Conventions.com Housing Desk ((702) 576-1312) for 10+ room blocks with resort fees waived.
Conventions.com Corridor Housing Desk
HR Southwest Conference Historical Attendance & Booth Space Rate Trends (2022–2027 Archive)
Year-over-year audited attendance and raw exhibit space rates across recent editions.
| Edition: | Verified Attendance: | Raw Booth Space Rate: | Edition & Campus Notes: |
|---|
Host Facility & Show Management Dossier
Open Hyatt Regency Dallas Promoter Dossier →
Planning Your Own Trade Show or User Conference at Hyatt Regency Dallas?
Inspect hall-by-hall capacities (160,000 sq. ft.), right-to-work state rules, headquarters hotel room-block capacities, show decorator RFPs, and 3 corridor buyout venues.
Connected Convention & Corridor Graph (Dallas, TX)
Explore Related Software, Cloud & AI • Human Resources Technology Shows, Upcoming Dallas Conventions & Nearby Venues
Back-to-Back Freight & Corridor Window (±45 Days in Dallas)
Consolidate 53' carrier marshaling, EAC booth storage & executive travel across consecutive show weeks
Overlapping Show Week Dallas Corridor
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+24d After Dallas Corridor
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Nov 7–7, 2026 • Fair Park
Related Software, Cloud & AI • Human Resources Technology Shows
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Upcoming Dallas Conventions
Full Calendar →- International Roofing Expo 2026Jan 20–22, 2026 • 14,000+ B2B Attendees
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Dallas Booth & Drayage Cost Tools
Dallas (KBHCCD) Booth & Drayage Calculator → 18-City Corporate Hotel Block Estimator → New York (Javits Center) Booth & Drayage Calculator → Dallas Expo Halls & VIP Buyout Venues
Dallas Venues →- Hilton Anatole600,000 sq. ft. • 79 configurable breakout rooms rooms
- Hyatt Regency Dallas at Reunion Tower39,000 sq. ft. Marsalis Exhibit Hall + 30,000 sq. ft. Landmark Ballroom • 56 breakout suites (1,120 guest rooms) + Reunion Tower buyout rooms
- Irving Convention Center at Las Colinas50,000 sq. ft. Column-Free Ground Exhibit Hall • 20 meeting rooms + connected Westin Irving & Toyota Music Factory rooms
- Kay Bailey Hutchison Convention Center1,000,000 sq. ft. • 88 configurable breakout rooms rooms
- Omni Dallas Hotel (Skybridge Connected to KBHCCD)31,720 sq. ft. Dallas Ballroom + 15,470 sq. ft. Trinity Ballroom • 39 breakout suites (1,001 guest rooms) rooms
- Sheraton Dallas Hotel & Conference Center40,800 sq. ft. Lone Star Ballroom • 65+ breakout rooms (1,840 guest rooms) rooms
Organize or manage HR Southwest Conference? Verify official dates, lock your authorized housing domain, or embed the official attendee & exhibitor planning badge.
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