Jun 8–10, 2026 3,500+ B2B Attendees
Southwest Fuel & Convenience Expo 2026
Retail & Petroleum Distribution • Gaylord Texan Resort & Convention Center (Grapevine, TX)
7.6 / 10 Moderate Corridor Compression
Verified Gaylord Texan Resort & Convention Center Trade Show & Convention Schedule
Upcoming Flagship Events at Gaylord Texan Resort & Convention Center (3 Major Shows Mapped)
Feb 15–19, 2027 3,000+ B2B Attendees
TASBO Annual Conference 2027
Education Finance & Operations • Gaylord Texan Resort & Convention Center (Grapevine, TX)
7.6 / 10 Moderate Corridor Compression
Oct 25–28, 2026 900+ B2B Attendees
NASBA 119th Annual Meeting 2026
Accounting Regulation & Professional Standards • Gaylord Texan Resort & Convention Center (Grapevine, TX)
7.6 / 10 Moderate Corridor Compression
Full Annual Convention & Trade Show Directory (3 Verified Shows)
Annual & Rotating Conventions Hosted at Gaylord Texan Resort & Convention Center
| Convention / Trade Show | Typical Cycle / Dates | Attendance | Halls & Campus Footprint | 10×10 Booth Benchmark | Dossier / Quotes |
|---|---|---|---|---|---|
| Southwest Fuel & Convenience Expo Grapevine B2B Trade & Conference Organizer • Manufacturing & Supply Chain | 2026-06-08 – 2026-06-10 | 3,500+ B2B Attendees | Gaylord Texan Resort & Convention Center Main Exhibit Hall & Breakout Wing | ~$8,450 10×10 All-In | |
| TASBO Annual Conference Grapevine B2B Trade & Conference Organizer • Finance, FinTech & Banking | 2027-02-15 – 2027-02-19 | 3,000+ B2B Attendees | Gaylord Texan Resort & Convention Center Main Exhibit Hall & Breakout Wing | ~$8,450 10×10 All-In | |
| NASBA 119th Annual Meeting Grapevine B2B Trade & Conference Organizer • Finance, FinTech & Banking | 2026-10-25 – 2026-10-28 | 900+ B2B Attendees | Gaylord Texan Resort & Convention Center Main Exhibit Hall & Breakout Wing | ~$8,450 10×10 All-In |
Promoter Site-Selection & Hotel Rate Leverage
12-Month Gaylord Texan Resort & Convention Center Compression & Need-Date Matrix
Peak Months: March–May & September–November • Best Value Window: June–August & Mid-December–January
JAN Peak
Q1 Flagship Trade Show Surge
FEB Peak
High Association & Expo Demand
MAR Peak
Peak Spring Convention Window
APR Moderate
Shoulder Openings Late April
MAY Moderate
Strong Late-May Negotiation Leverage
JUN Value
Summer Value Rates Begin
JUL Value
Maximum Room-Block & Space Concessions
AUG Value
High Availability & Value Pricing
SEP Moderate
Fall Season Kickoff
OCT Peak
Peak Q4 Enterprise Congresses
NOV Moderate
Early Nov Busy; Late Nov Value
DEC Value
Mid-December Corporate Value Window
Live Dossier-Grounded Logistics & Rate Concierge
Grounded on Verified Facility Tariffs, Union Rules & Walk RingsAsk Anything About Gaylord Texan Resort & Convention Center Specs, Union Rules, Hotels or Buyouts
Ask specific operational questions — hand-carry monitor limits, electrical & drayage rates, closest walkable hotels, or 30-person VIP dining buyouts.
Frequently Asked Questions (3)
Dates, credential pickup, exhibiting costs, labor rules, walkable hotels, and client dining.
TX Right-to-Work jurisdiction. Full-time exhibitor personnel may hand-carry display materials and self-install standard 10×10 and 20×20 inline booths; independent EAC booth builders and AV crews are permitted with a 30-day advance Certificate of Insurance. Gaylord Texan Resort & Convention Center Exhibitor Carry-In Policy (Right-to-Work State): One exhibitor badge-holder may hand-carry personal display materials or a single rolling luggage case in one trip through main public/hotel entrances without drayage charges; two-wheel dollies, pushcarts, and crated dock deliveries route through official material-handling labor.
Gaylord Texan Resort & Convention Center Exhibitor & Operations Guidelines
Gaylord Texan Resort & Convention Center offers 2,207+ convention corridor rooms within a 10-minute walk/skybridge plus 3 vetted corridor steakhouses and full-venue buyouts. Federal FY 2027 GSA Per-Diem for Grapevine is $215/night lodging and $79/day M&IE.
Conventions.com Venue Corridor Audit
Connected Convention & Corridor Graph (Grapevine, TX)
Compare Nearby Grapevine Convention Venues, Upcoming Trade Shows & Booth Cost Tools
Other Grapevine Convention & Buyout Venues
All Venues →- Illinois Conference Center/State Farm Center160,000 sq. ft. • Union Jurisdiction
- Illinois State Fairgrounds300,000 sq. ft. • Union Jurisdiction
- Illuminarium Las Vegas18,000 sq. ft. immersive 360° projection rooms A & B + patio • Flexible Resort Hybrid
- Indian Wells Conference Center100,000 sq. ft. • Union Jurisdiction
- Indian Wells Tennis Garden150,000 sq. ft. • Union Jurisdiction
- Indiana Convention Center566,000 sq. ft. • Right-to-Work State
Upcoming Grapevine Conventions
Full Calendar →- Biophysical Society 71st Annual Meeting 2027Feb 20–24, 2027 • 5,500+ B2B Attendees
- Biotech Showcase 2026 2026Jan 12–14, 2026 • 3,700+ B2B Attendees
- Bisbee's Black & Blue Offshore Tournament 2026Oct 20–24, 2026 • 1,200+ B2B Attendees
- Biz Fit Panama: Encuentro de Innovación y Tecnología 2026Oct 6–8, 2026 • 950+ B2B Attendees
- BizTech Conference 2026Oct 21–23, 2026 • 600+ B2B Attendees
Exhibitor & Promoter Cost Calculators
All Tools → San Francisco Moscone Center Booth Cost & Union Drayage Estimator
$218/CWT Drayage • $168/hr Labor
18-City Trade Show Group Hotel Block, Resort Fee & GSA Per-Diem Calculator
Compare 10–250+ room blocks & GSA caps
Las Vegas Trade Show Booth Cost & LVCC Union Drayage Calculator
$178/CWT Drayage • $142/hr Labor
Top Trade Show Sectors Visiting Grapevine