Nov 22–25, 2026 3,500+ B2B Attendees
Texas EMS Conference 2026
Emergency Medical Services • Gaylord Texan (Grapevine, TX)
7.6 / 10 Moderate Corridor Compression
Verified Gaylord Texan Trade Show & Convention Schedule
Upcoming Flagship Events at Gaylord Texan (4 Major Shows Mapped)
Feb 10–11, 2026 1,200+ B2B Attendees
Texas Hospital Association Annual Conference 2026
Hospital Administration and Policy • Gaylord Texan (Grapevine, TX)
7.6 / 10 Moderate Corridor Compression
Jan 29–31, 2027 1,500+ B2B Attendees
AAO Winter Conference 2027 2027
Orthodontics • Gaylord Texan Resort & Convention Center (Grapevine, TX)
7.6 / 10 Moderate Corridor Compression
Sep 16–19, 2026 650+ B2B Attendees
Texas Payroll Conference 2026
Payroll & Human Resources • Hilton DFW Lakes Executive Conference Center (Grapevine, TX)
7.6 / 10 Moderate Corridor Compression
Full Annual Convention & Trade Show Directory (2 Verified Shows)
Annual & Rotating Conventions Hosted at Gaylord Texan
| Convention / Trade Show | Typical Cycle / Dates | Attendance | Halls & Campus Footprint | 10×10 Booth Benchmark | Dossier / Quotes |
|---|---|---|---|---|---|
| Texas EMS Conference Grapevine B2B Trade & Conference Organizer • Healthcare & Medical | 2026-11-22 – 2026-11-25 | 3,500+ B2B Attendees | Gaylord Texan Main Exhibit Hall & Breakout Wing | ~$8,450 10×10 All-In | |
| Texas Hospital Association Annual Conference Grapevine B2B Trade & Conference Organizer • Healthcare & Medical | 2026-02-10 – 2026-02-11 | 1,200+ B2B Attendees | Gaylord Texan Main Exhibit Hall & Breakout Wing | ~$8,450 10×10 All-In |
Promoter Site-Selection & Hotel Rate Leverage
12-Month Gaylord Texan Compression & Need-Date Matrix
Peak Months: March–May & September–November • Best Value Window: June–August & Mid-December–January
JAN Peak
Q1 Flagship Trade Show Surge
FEB Peak
High Association & Expo Demand
MAR Peak
Peak Spring Convention Window
APR Moderate
Shoulder Openings Late April
MAY Moderate
Strong Late-May Negotiation Leverage
JUN Value
Summer Value Rates Begin
JUL Value
Maximum Room-Block & Space Concessions
AUG Value
High Availability & Value Pricing
SEP Moderate
Fall Season Kickoff
OCT Peak
Peak Q4 Enterprise Congresses
NOV Moderate
Early Nov Busy; Late Nov Value
DEC Value
Mid-December Corporate Value Window
Live Dossier-Grounded Logistics & Rate Concierge
Grounded on Verified Facility Tariffs, Union Rules & Walk RingsAsk Anything About Gaylord Texan Specs, Union Rules, Hotels or Buyouts
Ask specific operational questions — hand-carry monitor limits, electrical & drayage rates, closest walkable hotels, or 30-person VIP dining buyouts.
Frequently Asked Questions (3)
Dates, credential pickup, exhibiting costs, labor rules, walkable hotels, and client dining.
TX Right-to-Work jurisdiction. Full-time exhibitor personnel may hand-carry display materials and self-install standard 10×10 and 20×20 inline booths; independent EAC booth builders and AV crews are permitted with a 30-day advance Certificate of Insurance. Gaylord Texan Exhibitor Carry-In Policy (Right-to-Work State): One exhibitor badge-holder may hand-carry personal display materials or a single rolling luggage case in one trip through main public/hotel entrances without drayage charges; two-wheel dollies, pushcarts, and crated dock deliveries route through official material-handling labor.
Gaylord Texan Exhibitor & Operations Guidelines
Gaylord Texan offers 2,207+ convention corridor rooms within a 10-minute walk/skybridge plus 3 vetted corridor steakhouses and full-venue buyouts. Federal FY 2027 GSA Per-Diem for Grapevine is $215/night lodging and $79/day M&IE.
Conventions.com Venue Corridor Audit
Connected Convention & Corridor Graph (Grapevine, TX)
Compare Nearby Grapevine Convention Venues, Upcoming Trade Shows & Booth Cost Tools
Other Grapevine Convention & Buyout Venues
All Venues →- Shrine Expo Hall54,000 sq. ft. • Union Jurisdiction
- Siena Golf Club (Bella Notte Lakeview Ballroom)5,400 sq. ft. Bella Notte Ballroom & Waterfall Terrace • Flexible Resort Hybrid
- Signia by Hilton Atlanta Georgia World Congress Center40,000 sq. ft. Triumph Ballroom (largest hotel ballroom in Georgia) • Right-to-Work State
- Signia by Hilton & Waldorf Astoria Orlando Bonnet Creek90,000 sq. ft. Waterside & Bonnet Creek Ballrooms • Right-to-Work State
- Silver Dollar Fairgrounds35,000 sq. ft. • Union Jurisdiction
- Silverton Casino Lodge11,000 sq. ft. Veil Pavilion • Flexible Resort Hybrid
Upcoming Grapevine Conventions
Full Calendar →- CFA Society Toronto Annual Forecast Dinner 2026Jan 22–22, 2026 • 1,100+ B2B Attendees
- CFISD Health Expo 2026Nov 14–14, 2026 • 1,500+ B2B Attendees
- Colorado Healthcare Association Annual Fall Conference 2026Sep 21–23, 2026 • 650+ B2B Attendees
- CHA Rural Health Care Symposium 2026Feb 9–11, 2026 • 500+ B2B Attendees
- CHAMPS Trade Show Atlantic City 2026May 19–21, 2026 • 4,500+ B2B Attendees
Exhibitor & Promoter Cost Calculators
All Tools → Chicago McCormick Place Booth Cost, Union Labor & Drayage Calculator
$192/CWT Drayage • $158/hr Labor
18-City Trade Show Group Hotel Block, Resort Fee & GSA Per-Diem Calculator
Compare 10–250+ room blocks & GSA caps
Las Vegas Trade Show Booth Cost & LVCC Union Drayage Calculator
$178/CWT Drayage • $142/hr Labor
Top Trade Show Sectors Visiting Grapevine