Sep 25–25, 2026 525+ B2B Attendees
Northern Virginia Medical Society Clinical Update 2026
Internal Medicine & Clinical Practice • John T. Hazel, MD Conference Center (Arlington, VA)
7.6 / 10 Moderate Corridor Compression
Verified John T. Hazel, MD Conference Center Trade Show & Convention Schedule
Upcoming Flagship Events at John T. Hazel, MD Conference Center (2 Major Shows Mapped)
Feb 21–21, 2026 500+ B2B Attendees
VHC Health Annual Cardiovascular Symposium 2026
Cardiology & Vascular Surgery • John T. Hazel, MD Conference Center (Arlington, VA)
7.6 / 10 Moderate Corridor Compression
Full Annual Convention & Trade Show Directory (2 Verified Shows)
Annual & Rotating Conventions Hosted at John T. Hazel, MD Conference Center
| Convention / Trade Show | Typical Cycle / Dates | Attendance | Halls & Campus Footprint | 10×10 Booth Benchmark | Dossier / Quotes |
|---|---|---|---|---|---|
| Northern Virginia Medical Society Clinical Update Arlington B2B Trade & Conference Organizer • Healthcare & Medical | 2026-09-25 – 2026-09-25 | 525+ B2B Attendees | John T. Hazel, MD Conference Center Main Exhibit Hall & Breakout Wing | ~$8,450 10×10 All-In | |
| VHC Health Annual Cardiovascular Symposium Arlington B2B Trade & Conference Organizer • Healthcare & Medical | 2026-02-21 – 2026-02-21 | 500+ B2B Attendees | John T. Hazel, MD Conference Center Main Exhibit Hall & Breakout Wing | ~$8,450 10×10 All-In |
Promoter Site-Selection & Hotel Rate Leverage
12-Month John T. Hazel, MD Conference Center Compression & Need-Date Matrix
Peak Months: March–May & September–November • Best Value Window: June–August & Mid-December–January
JAN Peak
Q1 Flagship Trade Show Surge
FEB Peak
High Association & Expo Demand
MAR Peak
Peak Spring Convention Window
APR Moderate
Shoulder Openings Late April
MAY Moderate
Strong Late-May Negotiation Leverage
JUN Value
Summer Value Rates Begin
JUL Value
Maximum Room-Block & Space Concessions
AUG Value
High Availability & Value Pricing
SEP Moderate
Fall Season Kickoff
OCT Peak
Peak Q4 Enterprise Congresses
NOV Moderate
Early Nov Busy; Late Nov Value
DEC Value
Mid-December Corporate Value Window
Live Dossier-Grounded Logistics & Rate Concierge
Grounded on Verified Facility Tariffs, Union Rules & Walk RingsAsk Anything About John T. Hazel, MD Conference Center Specs, Union Rules, Hotels or Buyouts
Ask specific operational questions — hand-carry monitor limits, electrical & drayage rates, closest walkable hotels, or 30-person VIP dining buyouts.
Frequently Asked Questions (3)
Dates, credential pickup, exhibiting costs, labor rules, walkable hotels, and client dining.
VA Right-to-Work jurisdiction. Full-time exhibitor personnel may hand-carry display materials and self-install standard 10×10 and 20×20 inline booths; independent EAC booth builders and AV crews are permitted with a 30-day advance Certificate of Insurance. John T. Hazel, MD Conference Center Exhibitor Carry-In Policy (Right-to-Work State): One exhibitor badge-holder may hand-carry personal display materials or a single rolling luggage case in one trip through main public/hotel entrances without drayage charges; two-wheel dollies, pushcarts, and crated dock deliveries route through official material-handling labor.
John T. Hazel, MD Conference Center Exhibitor & Operations Guidelines
John T. Hazel, MD Conference Center offers 3,714+ convention corridor rooms within a 10-minute walk/skybridge plus 3 vetted corridor steakhouses and full-venue buyouts. Federal FY 2027 GSA Per-Diem for Arlington is $215/night lodging and $79/day M&IE.
Conventions.com Venue Corridor Audit
Connected Convention & Corridor Graph (Arlington, VA)
Compare Nearby Arlington Convention Venues, Upcoming Trade Shows & Booth Cost Tools
Other Arlington Convention & Buyout Venues
All Venues →- North Dakota State Fair Center/All Seasons Arena150,000 sq. ft. • Right-to-Work State
- Northeast Event Center25,000 sq. ft. • Right-to-Work State
- Northern Kentucky Convention Center110,000 sq. ft. • Right-to-Work State
- Northwest Washington State Fair and Events Center60,000 sq. ft. • Union Jurisdiction
- Novant Health Conference Center25,000 sq. ft. • Right-to-Work State
- NOW Arena40,000 sq. ft. • Union Jurisdiction
Upcoming Arlington Conventions
Full Calendar →- Kentucky Rural Water Association Management Conference 2027Feb 24–25, 2027 • 650+ B2B Attendees
- Kentucky School Boards Association Annual Conference 2027Feb 26–28, 2027 • 1,200+ B2B Attendees
- Kentucky School Boards Association Annual Conference 2026Feb 20–22, 2026 • 1,200+ B2B Attendees
- Kentucky Society of Professional Engineers Annual Convention 2027Jun 9–11, 2027 • 550+ B2B Attendees
- Kentucky REALTORS Annual Convention 2026Sep 21–23, 2026 • 850+ B2B Attendees
Exhibitor & Promoter Cost Calculators
All Tools → San Francisco Moscone Center Booth Cost & Union Drayage Estimator
$218/CWT Drayage • $168/hr Labor
18-City Trade Show Group Hotel Block, Resort Fee & GSA Per-Diem Calculator
Compare 10–250+ room blocks & GSA caps
Chicago McCormick Place Booth Cost, Union Labor & Drayage Calculator
$192/CWT Drayage • $158/hr Labor