Bringing an Event to New York? Calculate Your Hall Rental Rebate & All-In Show Budget
Select your target attendance, exhibit/ballroom footprint, and peak hotel room nights to model your Visit New York hall license subvention, $30/nt master block rebate check, and 3-bid local contractor savings at Hyatt Regency Times Square.
- ✓1st-Option Hall Hold + Move-In/Move-Out Rent Waivers
- ✓Master Block RFP (New York Marriott Marquis) w/ $30/nt Rebate
- ✓3 Competing Local New York GSC, Registration & Keynote AV Bids
Regional Conference Facility vs. National Convention Benchmarks (Site-Selection Matrix)
Compare Hyatt Regency Times Square (30,000 sq. ft.) against regional and national convention benchmarks across labor regimes, hall license tariffs, electrical markups, and corridor hotel rates.
| Benchmark Metric | Phoenix Convention Center (AZ) | Las Vegas Convention Center (NV) | Kay Bailey Hutchison Dallas (TX) | Hyatt Regency Times Square (NY) |
|---|---|---|---|---|
| Labor Regime | Right-to-Work (~$98/hr) | Union (~$138/hr) | Right-to-Work (~$94/hr) | In-House Banquet & Rigging Crew |
| Exhibitor Self-Install | Full Freedom (10×10 / 20×20) | Conditional (Hand-Carry) | Full Freedom | Pop-Up / Conditional |
| Hall License Rate | $0.32 – $0.48 / net sf | $0.38 – $0.55 / net sf | $0.30 – $0.45 / net sf | ~$0.34–$0.52 / net sq. ft. per show day |
| 20A Electrical Drop | $345 Adv (42× Grid) | $385 Adv (48× Grid) | $315 Adv (39× Grid) | $320 Adv (49× Grid) |
| 10-Min Walkable Rooms | 6,000+ Rooms | 9,000+ Rooms (+ Loop) | 4,800+ Rooms | 7,781+ convention corridor rooms |
| Typical Show-Week Hotel | $259 – $339 / nt | $342 – $423 / nt | $239 – $310 / nt | $239 – $319 / nt |
| Compare & Bid | View Phoenix (PCC) Dossier → | View Las Vegas (LVCC) Dossier → | View Dallas (KBHCCD) Dossier → | ✓ Current Venue |
6 Ways Conventions.com Manages & Monetizes Your Show at Hyatt Regency Times Square
Site Selection, Calendar Gap Analysis & Hall Licensing
Benchmark contiguous hall availability, move-in/move-out rent waivers, and citywide hotel compression before executing a multi-year facility license.
Headquarters & Overflow Hotel Master Blocks (50–5,000+ Peak Rooms)
Structure multi-property room blocks across connected headquarters and transit-ring hotels with balanced attrition schedules, staff suite concessions, and meeting-space rebates.
General Service Contractor (GSC) & Show Decorator RFPs
Issue a structured 3-bid RFP across national and regional show contractors to cap exhibitor CWT drayage tariffs and reduce organizer aisle carpet, drape, and signage costs.
Keynote Stage AV, General Session Scenic & Badge Infrastructure
Source destination-warehoused LED walls, line-array audio, breakout room kits, and on-demand badge printing—avoiding cross-country semi-truck freight and in-house AV markups.
Keynote Speakers Bureau, Industry Emcees & Moderators
Review verified speaker slates cross-referenced across recent B2B conferences to prevent topic repetition—including destination-based keynotes with zero first-class airfare buyouts.
Exhibit Sales, Sponsorship Packaging & Opening-Night Buyouts
Accelerate booth and sponsorship revenue across active vertical enterprise underwriters, and secure 150–600+ guest restaurant or lounge buyouts within minutes of the halls.
Ask Anything About Hyatt Regency Times Square Specs, Union Rules, Hotels or Buyouts
Ask specific operational questions — hand-carry monitor limits, electrical & drayage rates, closest walkable hotels, or 30-person VIP dining buyouts.
Frequently Asked Questions (3)
Dates, credential pickup, exhibiting costs, labor rules, walkable hotels, and client dining.
New York Union Labor Jurisdiction. Exhibitors may hand-carry small pop-up materials in a single trip without dollies; crated dock freight, forklift drayage, overhead rigging, and electrical distribution route through official facility and show contractors. Javits Center Union Carry-In Rule: One exhibitor may hand-carry lightweight display items in a single trip through Crystal Palace pedestrian doors (no wheeled carts/dollies); crated freight uses Javits union carloaders.
Hyatt Regency Times Square offers 7,781+ convention corridor rooms within a 10-minute walk/skybridge plus 3 vetted corridor steakhouses and full-venue buyouts. Federal FY 2027 GSA Per-Diem for New York is $189/night lodging and $74/day M&IE.
Compare Nearby New York Convention Venues, Upcoming Trade Shows & Booth Cost Tools
Other New York Convention & Buyout Venues
All Venues →- Fort Washington Armory80,000 sq. ft. • Union Jurisdiction
- Hyatt Grand Central New York60,000 sq. ft. • Union Jurisdiction
- Hyatt Regency Times Square30,000 sq. ft. • Union Jurisdiction
- International Pet Fashion Expo 1997&2012 Historical Marker85,000 sq. ft. • Union Jurisdiction
- Jacob K. Javits Convention Center840,000 sq. ft. • Union Jurisdiction
- Jacob K. Javits Convention Center (Expanded North & Crystal Palace)850,000+ net sq. ft. Exhibit Halls + 54,000 sq. ft. Special Event Hall • Union Jurisdiction
Upcoming New York Conventions
Full Calendar →- Greater Concord Chamber of Commerce Business Showcase 2026May 12–12, 2026 • 500+ B2B Attendees
- Concordia Annual Summit 2026Sep 21–23, 2026 • 3,000+ B2B Attendees
- Conecon 2026Nov 10–12, 2026 • 750+ B2B Attendees
- Conference on World Affairs 2027Apr 6–9, 2027 • 5,000+ B2B Attendees
- Congrès annuel de l'ADMQ 2026Jun 10–12, 2026 • 950+ B2B Attendees