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← Gaylord National Resort & Convention Ctr Hub GAYLORD NATIONAL RESORT & CONVENTION CTR • WASHINGTON, D.C. SHOW CALENDAR
HotelScore™ 9.6 / 10
2026–2027 Trade Shows & Conventions Near Gaylord National Resort & Convention Ctr (Washington, D.C.)
Compression calendar and transfer times between Gaylord National Resort & Convention Ctr and Walter E. Washington Convention Center (0 min (In-House Expo & Ballroom Campus)).
2026–2027 Trade Shows & Conventions in Washington, D.C.
Primary Convention Campus: Walter E. Washington Convention Center (0 min (In-House Expo & Ballroom Campus)).
Gaylord National Resort & Convention Ctr — 8-Row Master Property & Group Contract Summary
Guest Room Inventory & Peak Group Allocation
1,996 Total Keys · Up to 838 Peak Group Block Rooms
Standard 1-per-40 cumulative complimentary room credit; request 1-per-35 comp ratio + 3 VIP suite upgrades at group rates during RFP.
Total Event Space & Breakout Room Ratio
593,289 Sq. Ft. Total · 65 Dedicated Meeting & Breakout Rooms
Optimal for 1,198–3,874 attendee conferences requiring simultaneous keynote and breakout tracks.
Largest Pillarless Ballroom Capacity
36,804 Sq. Ft. · 3,874 Theater · 2,726 Plated Banquet
Divisible soundproof airwalls; supports up to 184 standard 10×10 tabletop/exhibit booths (~200 gross sq. ft./booth) with 24-hour hold option.
Primary Convention Campus Connectivity
Walter E. Washington Convention Center (0 min (In-House Expo & Ballroom Campus))
Houses 593,289 sq. ft. of on-property convention space plus direct shuttle loops to Walter E. Washington Convention Center.
Airport Transfer & Motorcoach Staging
DCA (Ronald Reagan Washington National Airport) · 5.2 mi (14 mins off-peak / 26–36 mins peak)
Dedicated group porte-cochere / motorcoach staging lane available with 14-day advance manifest submission to hotel convention services.
Nightly Room Rate, Resort Fee & Tax Structure
$300/nt Group Block vs. $509/nt Peak Rack · 15.95% D.C. / National Harbor Hotel Occupancy Tax
Mandatory $32/nt resort/destination fee is 100% waived when contracted through the Conventions.com Housing Desk (saves $279/room/night all-in).
Banquet F&B '++' Multiplier & Catering Minimums
$65,000 Ballroom Waiver Min · 25% Service + 10% Tax (+37.5% Effective)
Contract F&B minimums on a cumulative multi-day program basis (breakfasts + breaks + reception combined) rather than per-room/per-day minimums.
Attrition, Cutoff & Cancellation Protection
80% Cumulative Pickup Allowance · 30-Day Cutoff · 100% Rebooking Resell Credit
Always insist on cumulative (not night-by-night) attrition calculation and a 'Resell Mitigation Clause' crediting any rooms resold by the hotel after cutoff.