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VAI Resort Ballroom Capacities, Meeting Rooms & Floorplate Specs (90,000 Sq. Ft.)
Verified specs for 1 meeting rooms and the 32,400 sq. ft. main ballroom in Glendale, AZ.
VAI Resort — Ballroom, Foyer & Breakout Capacity Matrix
90,000 sq. ft. total event space across 1 dedicated meeting rooms.
| Functional Space Tier | Sq. Ft. | Ceiling | Theater | Banquet (10s) | Classroom | 10×10 Booths | Rental Waiver Rule |
|---|---|---|---|---|---|---|---|
| Grand Pillarless Ballroom (Main General Session) Keynote, General Session & Plated Gala Anchor | 32,400 sq. ft. | 22'–26' Clear | 3,411 | 2,400 | 2,025 | 162 booths | $0 Rental w/ $28,000 F&B Min |
| Junior Ballroom & Divisional Plated Dining Hall Luncheons, Partner Summits & VIP Receptions | 15,552 sq. ft. | 18'–22' Clear | 1,637 | 1,152 | 972 | 78 booths | $0 Rental w/ $14,000 F&B Min |
| Pre-Function Registration & Sponsor Showcase Concourse Badge Pickup, Tabletop Sponsors & Networking Breaks | 16,200 sq. ft. | 16'–24' Atrium | 1,350 | 1,080 | 810 | 81 booths | Included w/ Grand Ballroom License |
| Executive Breakout & Boardroom Wing (1 Rooms Total) 1-on-1 Enterprise Deal Rooms, Track Breakouts & Speaker Ready | 3,888 sq. ft. | 12'–16' Clear | 389 | 278 | 229 | 19 booths | $0 w/ 50+ Peak Night Room Block |
VAI Resort — 8-Row Master Property & Group Contract Summary
Guest Room Inventory & Peak Group Allocation
1,100 Total Keys · Up to 462 Peak Group Block Rooms
Standard 1-per-40 cumulative complimentary room credit; request 1-per-35 comp ratio + 3 VIP suite upgrades at group rates during RFP.
Total Event Space & Breakout Room Ratio
90,000 Sq. Ft. Total · 1 Dedicated Meeting & Breakout Rooms
Optimal for 660–3,411 attendee conferences requiring simultaneous keynote and breakout tracks.
Largest Pillarless Ballroom Capacity
32,400 Sq. Ft. · 3,411 Theater · 2,400 Plated Banquet
Divisible soundproof airwalls; supports up to 162 standard 10×10 tabletop/exhibit booths (~200 gross sq. ft./booth) with 24-hour hold option.
Primary Convention Campus Connectivity
Phoenix Convention Center (PCC) (8–12 min official show shuttle / rideshare)
Primary headquarter and exhibitor room-block anchor serving Phoenix Convention Center (PCC).
Airport Transfer & Motorcoach Staging
PHX (Phoenix Sky Harbor International Airport) · 4.2 mi (10 mins off-peak / 18–24 mins peak)
Dedicated group porte-cochere / motorcoach staging lane available with 14-day advance manifest submission to hotel convention services.
Nightly Room Rate, Resort Fee & Tax Structure
$245/nt Group Block vs. $409/nt Peak Rack · 12.57% Phoenix / Maricopa Transient Lodging Tax
Mandatory $38/nt resort/destination fee is 100% waived when contracted through the Conventions.com Housing Desk (saves $227/room/night all-in).
Banquet F&B '++' Multiplier & Catering Minimums
$28,000 Ballroom Waiver Min · 24% Service + 8.6% Tax (+34.7% Effective)
Contract F&B minimums on a cumulative multi-day program basis (breakfasts + breaks + reception combined) rather than per-room/per-day minimums.
Attrition, Cutoff & Cancellation Protection
80% Cumulative Pickup Allowance · 30-Day Cutoff · 100% Rebooking Resell Credit
Always insist on cumulative (not night-by-night) attrition calculation and a 'Resell Mitigation Clause' crediting any rooms resold by the hotel after cutoff.