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HotelScore™ 9.2 / 10
2026–2027 Trade Shows & Conventions Near The Westin Dallas Fort Worth Airport (Dallas)
Compression calendar and transfer times between The Westin Dallas Fort Worth Airport and Kay Bailey Hutchison Convention Center Dallas (8–12 min official show shuttle / rideshare).
2026–2027 Trade Shows & Conventions in Dallas
Primary Convention Campus: Kay Bailey Hutchison Convention Center Dallas (8–12 min official show shuttle / rideshare).
The Westin Dallas Fort Worth Airport — 8-Row Master Property & Group Contract Summary
Guest Room Inventory & Peak Group Allocation
506 Total Keys · Up to 213 Peak Group Block Rooms
Standard 1-per-40 cumulative complimentary room credit; request 1-per-35 comp ratio + 3 VIP suite upgrades at group rates during RFP.
Total Event Space & Breakout Room Ratio
35,052 Sq. Ft. Total · 21 Dedicated Meeting & Breakout Rooms
Optimal for 304–842 attendee conferences requiring simultaneous keynote and breakout tracks.
Largest Pillarless Ballroom Capacity
8,000 Sq. Ft. · 842 Theater · 593 Plated Banquet
Divisible soundproof airwalls; supports up to 40 standard 10×10 tabletop/exhibit booths (~200 gross sq. ft./booth) with 24-hour hold option.
Primary Convention Campus Connectivity
Kay Bailey Hutchison Convention Center Dallas (8–12 min official show shuttle / rideshare)
Primary headquarter and exhibitor room-block anchor serving Kay Bailey Hutchison Convention Center Dallas.
Airport Transfer & Motorcoach Staging
DFW (Dallas Fort Worth International Airport) · 17.8 mi (20 mins off-peak / 34–45 mins peak)
Dedicated group porte-cochere / motorcoach staging lane available with 14-day advance manifest submission to hotel convention services.
Nightly Room Rate, Resort Fee & Tax Structure
$235/nt Group Block vs. $389/nt Peak Rack · 15.0% Texas State & Dallas TPID Occupancy Tax
Mandatory $28/nt resort/destination fee is 100% waived when contracted through the Conventions.com Housing Desk (saves $210/room/night all-in).
Banquet F&B '++' Multiplier & Catering Minimums
$28,000 Ballroom Waiver Min · 24% Service + 8.25% Tax (+34.2% Effective)
Contract F&B minimums on a cumulative multi-day program basis (breakfasts + breaks + reception combined) rather than per-room/per-day minimums.
Attrition, Cutoff & Cancellation Protection
80% Cumulative Pickup Allowance · 30-Day Cutoff · 100% Rebooking Resell Credit
Always insist on cumulative (not night-by-night) attrition calculation and a 'Resell Mitigation Clause' crediting any rooms resold by the hotel after cutoff.