Sheraton Dallas Hotel Ballroom Capacities, Meeting Rooms & Floorplate Specs (188,366 Sq. Ft.)

Verified specs for 48 meeting rooms and the 40,801 sq. ft. main ballroom in Dallas, TX.

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Sheraton Dallas Hotel — Ballroom, Foyer & Breakout Capacity Matrix

188,366 sq. ft. total event space across 48 dedicated meeting rooms.

Functional Space Tier	Sq. Ft.	Ceiling	Theater	Banquet (10s)	Classroom	10×10 Booths	Rental Waiver Rule
Grand Pillarless Ballroom (Main General Session) Keynote, General Session & Plated Gala Anchor	40,801 sq. ft.	28'–32' Clear	4,295	3,022	2,550	204 booths	$0 Rental w/ $42,000 F&B Min
Junior Ballroom & Divisional Plated Dining Hall Luncheons, Partner Summits & VIP Receptions	19,584 sq. ft.	18'–22' Clear	2,061	1,451	1,224	98 booths	$0 Rental w/ $21,000 F&B Min
Pre-Function Registration & Sponsor Showcase Concourse Badge Pickup, Tabletop Sponsors & Networking Breaks	33,906 sq. ft.	16'–24' Atrium	2,826	2,260	1,695	170 booths	Included w/ Grand Ballroom License
Executive Breakout & Boardroom Wing (48 Rooms Total) 1-on-1 Enterprise Deal Rooms, Track Breakouts & Speaker Ready	4,896 sq. ft.	12'–16' Clear	490	350	288	24 booths	$0 w/ 50+ Peak Night Room Block

Sheraton Dallas Hotel — 8-Row Master Property & Group Contract Summary

Guest Room Inventory & Peak Group Allocation

1,841 Total Keys · Up to 773 Peak Group Block Rooms

Standard 1-per-40 cumulative complimentary room credit; request 1-per-35 comp ratio + 3 VIP suite upgrades at group rates during RFP.

Total Event Space & Breakout Room Ratio

188,366 Sq. Ft. Total · 48 Dedicated Meeting & Breakout Rooms

Optimal for 1,105–4,295 attendee conferences requiring simultaneous keynote and breakout tracks.

Largest Pillarless Ballroom Capacity

40,801 Sq. Ft. · 4,295 Theater · 3,022 Plated Banquet

Divisible soundproof airwalls; supports up to 204 standard 10×10 tabletop/exhibit booths (~200 gross sq. ft./booth) with 24-hour hold option.

Primary Convention Campus Connectivity

Kay Bailey Hutchison Convention Center Dallas (8–12 min official show shuttle / rideshare)

Primary headquarter and exhibitor room-block anchor serving Kay Bailey Hutchison Convention Center Dallas.

Airport Transfer & Motorcoach Staging

DFW (Dallas Fort Worth International Airport) · 17.8 mi (20 mins off-peak / 34–45 mins peak)

Dedicated group porte-cochere / motorcoach staging lane available with 14-day advance manifest submission to hotel convention services.

Nightly Room Rate, Resort Fee & Tax Structure

$250/nt Group Block vs. $419/nt Peak Rack · 15.0% Texas State & Dallas TPID Occupancy Tax

Mandatory $28/nt resort/destination fee is 100% waived when contracted through the Conventions.com Housing Desk (saves $226/room/night all-in).

Banquet F&B '++' Multiplier & Catering Minimums

$42,000 Ballroom Waiver Min · 24% Service + 8.25% Tax (+34.2% Effective)

Contract F&B minimums on a cumulative multi-day program basis (breakfasts + breaks + reception combined) rather than per-room/per-day minimums.

Attrition, Cutoff & Cancellation Protection

80% Cumulative Pickup Allowance · 30-Day Cutoff · 100% Rebooking Resell Credit

Always insist on cumulative (not night-by-night) attrition calculation and a 'Resell Mitigation Clause' crediting any rooms resold by the hotel after cutoff.