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Kalahari Resorts & Conventions Round Rock Group Room Block Rates, Resort Fee Waiver & Attrition Calculator
Model 10–250 peak rooms at $254/nt ($30/nt resort fee waived), 1-per-40 comp credits, and 80% cumulative attrition protection.
Interactive TrueBlock™ & Banquet P&L Engine
Kalahari Resorts & Conventions Round Rock — Room Block, Resort Fee Waiver & Banquet ‘++’ Calculator
Model your Round Rock room block, 1-per-40 comp rooms, mandatory resort fee waiver, and 33.9% banquet ‘++’ multiplier.
25 Rooms
10 rooms (Exhibitor Team)250 rooms (Full Summit)
4 Nights (100 Rm-Nts)
2 Nights4 Nights (Show Std)6 Nights
60 Guests
25 VIPs150 Guests500 Attendees
Resort Fee Waiver
$3,435 Saved
$30/nt fee waived
1-per-40 Comp Credit
2 Comp Nights
Worth $582
80% Attrition Shield
20 Rm-Nts Flex
Cumulative pickup window
Audited Group P&L Receipt
100 Room-Nights (25/nt × 4 nts)
Standard Rack / OTA Rooms (+$30/nt Fee & Tax):$51,400
Conventions.com Block ($0 Resort Fee + 2 Comp Nts):$28,518
In-House F&B (+33.9% ++) & Monopoly AV:$15,024
MasterMSA Catering + Local Production AV:$10,046
Net Contracted Program Spend
$38,564
Total Audited Savings
$27,860
📞 Request 25-Room Block Sheet (Sara Chaval · (702) 576-1312)
Includes mandatory resort fee waiver, 80% cumulative attrition clause & zero-penalty outside AV rider.
Kalahari Resorts & Conventions Round Rock — 8-Row Master Property & Group Contract Summary
Guest Room Inventory & Peak Group Allocation
975 Total Keys · Up to 410 Peak Group Block Rooms
Standard 1-per-40 cumulative complimentary room credit; request 1-per-35 comp ratio + 3 VIP suite upgrades at group rates during RFP.
Total Event Space & Breakout Room Ratio
200,000 Sq. Ft. Total · 30 Dedicated Meeting & Breakout Rooms
Optimal for 585–4,211 attendee conferences requiring simultaneous keynote and breakout tracks.
Largest Pillarless Ballroom Capacity
40,000 Sq. Ft. · 4,211 Theater · 2,963 Plated Banquet
Divisible soundproof airwalls; supports up to 200 standard 10×10 tabletop/exhibit booths (~200 gross sq. ft./booth) with 24-hour hold option.
Primary Convention Campus Connectivity
Round Rock Convention Center (3–6 min covered walk to Exhibit Halls)
Primary headquarter and exhibitor room-block anchor serving Round Rock Convention Center.
Airport Transfer & Motorcoach Staging
AUS (Austin–Bergstrom International) · 9.5 mi (15 mins off-peak / 26–36 mins peak)
Dedicated group porte-cochere / motorcoach staging lane available with 14-day advance manifest submission to hotel convention services.
Nightly Room Rate, Resort Fee & Tax Structure
$254/nt Group Block vs. $419/nt Peak Rack · 14.5% Round Rock Municipal & State Lodging Tax
Mandatory $30/nt resort/destination fee is 100% waived when contracted through the Conventions.com Housing Desk (saves $223/room/night all-in).
Banquet F&B '++' Multiplier & Catering Minimums
$42,000 Ballroom Waiver Min · 24% Service + 8% Tax (+33.9% Effective)
Contract F&B minimums on a cumulative multi-day program basis (breakfasts + breaks + reception combined) rather than per-room/per-day minimums.
Attrition, Cutoff & Cancellation Protection
80% Cumulative Pickup Allowance · 30-Day Cutoff · 100% Rebooking Resell Credit
Always insist on cumulative (not night-by-night) attrition calculation and a 'Resell Mitigation Clause' crediting any rooms resold by the hotel after cutoff.