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Hyatt Regency Hill Country Resort and Villas Ballroom Capacities, Meeting Rooms & Floorplate Specs (54,000 Sq. Ft.)
Verified specs for 35 meeting rooms and the 20,200 sq. ft. main ballroom in San Antonio, TX.
Hyatt Regency Hill Country Resort and Villas — Ballroom, Foyer & Breakout Capacity Matrix
54,000 sq. ft. total event space across 35 dedicated meeting rooms.
| Functional Space Tier | Sq. Ft. | Ceiling | Theater | Banquet (10s) | Classroom | 10×10 Booths | Rental Waiver Rule |
|---|---|---|---|---|---|---|---|
| Grand Pillarless Ballroom (Main General Session) Keynote, General Session & Plated Gala Anchor | 20,200 sq. ft. | 22'–26' Clear | 2,126 | 1,496 | 1,263 | 101 booths | $0 Rental w/ $28,000 F&B Min |
| Junior Ballroom & Divisional Plated Dining Hall Luncheons, Partner Summits & VIP Receptions | 9,696 sq. ft. | 18'–22' Clear | 1,021 | 718 | 606 | 48 booths | $0 Rental w/ $14,000 F&B Min |
| Pre-Function Registration & Sponsor Showcase Concourse Badge Pickup, Tabletop Sponsors & Networking Breaks | 9,720 sq. ft. | 16'–24' Atrium | 810 | 648 | 486 | 49 booths | Included w/ Grand Ballroom License |
| Executive Breakout & Boardroom Wing (35 Rooms Total) 1-on-1 Enterprise Deal Rooms, Track Breakouts & Speaker Ready | 2,424 sq. ft. | 12'–16' Clear | 242 | 173 | 143 | 12 booths | $0 w/ 50+ Peak Night Room Block |
Hyatt Regency Hill Country Resort and Villas — 8-Row Master Property & Group Contract Summary
Guest Room Inventory & Peak Group Allocation
522 Total Keys · Up to 219 Peak Group Block Rooms
Standard 1-per-40 cumulative complimentary room credit; request 1-per-35 comp ratio + 3 VIP suite upgrades at group rates during RFP.
Total Event Space & Breakout Room Ratio
54,000 Sq. Ft. Total · 35 Dedicated Meeting & Breakout Rooms
Optimal for 313–2,126 attendee conferences requiring simultaneous keynote and breakout tracks.
Largest Pillarless Ballroom Capacity
20,200 Sq. Ft. · 2,126 Theater · 1,496 Plated Banquet
Divisible soundproof airwalls; supports up to 101 standard 10×10 tabletop/exhibit booths (~200 gross sq. ft./booth) with 24-hour hold option.
Primary Convention Campus Connectivity
Henry B. Gonzalez Convention Center (8–12 min official show shuttle / rideshare)
Primary headquarter and exhibitor room-block anchor serving Henry B. Gonzalez Convention Center.
Airport Transfer & Motorcoach Staging
SAT (San Antonio International Airport) · 8.6 mi (14 mins off-peak / 22–30 mins peak)
Dedicated group porte-cochere / motorcoach staging lane available with 14-day advance manifest submission to hotel convention services.
Nightly Room Rate, Resort Fee & Tax Structure
$225/nt Group Block vs. $369/nt Peak Rack · 16.75% San Antonio / Bexar County Occupancy Tax
Mandatory $28/nt resort/destination fee is 100% waived when contracted through the Conventions.com Housing Desk (saves $200/room/night all-in).
Banquet F&B '++' Multiplier & Catering Minimums
$28,000 Ballroom Waiver Min · 24% Service + 8.25% Tax (+34.2% Effective)
Contract F&B minimums on a cumulative multi-day program basis (breakfasts + breaks + reception combined) rather than per-room/per-day minimums.
Attrition, Cutoff & Cancellation Protection
80% Cumulative Pickup Allowance · 30-Day Cutoff · 100% Rebooking Resell Credit
Always insist on cumulative (not night-by-night) attrition calculation and a 'Resell Mitigation Clause' crediting any rooms resold by the hotel after cutoff.