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2026–2027 Trade Shows & Conventions Near Hilton Orlando Buena Vista Palace (Orlando)
Compression calendar and transfer times between Hilton Orlando Buena Vista Palace and Orange County Convention Center (OCCC) (3–6 min covered walk to Exhibit Halls).
2026–2027 Trade Shows & Conventions in Orlando
Primary Convention Campus: Orange County Convention Center (OCCC) (3–6 min covered walk to Exhibit Halls).
Hilton Orlando Buena Vista Palace — 8-Row Master Property & Group Contract Summary
Guest Room Inventory & Peak Group Allocation
1,011 Total Keys · Up to 425 Peak Group Block Rooms
Standard 1-per-40 cumulative complimentary room credit; request 1-per-35 comp ratio + 3 VIP suite upgrades at group rates during RFP.
Total Event Space & Breakout Room Ratio
118,082 Sq. Ft. Total · 70 Dedicated Meeting & Breakout Rooms
Optimal for 607–2,423 attendee conferences requiring simultaneous keynote and breakout tracks.
Largest Pillarless Ballroom Capacity
23,016 Sq. Ft. · 2,423 Theater · 1,705 Plated Banquet
Divisible soundproof airwalls; supports up to 115 standard 10×10 tabletop/exhibit booths (~200 gross sq. ft./booth) with 24-hour hold option.
Primary Convention Campus Connectivity
Orange County Convention Center (OCCC) (3–6 min covered walk to Exhibit Halls)
Primary headquarter and exhibitor room-block anchor serving Orange County Convention Center (OCCC).
Airport Transfer & Motorcoach Staging
MCO (Orlando International Airport) · 11.4 mi (16 mins off-peak / 28–38 mins peak)
Dedicated group porte-cochere / motorcoach staging lane available with 14-day advance manifest submission to hotel convention services.
Nightly Room Rate, Resort Fee & Tax Structure
$239/nt Group Block vs. $399/nt Peak Rack · 12.5% Orange County Tourist & Sales Tax
Mandatory $42/nt resort/destination fee is 100% waived when contracted through the Conventions.com Housing Desk (saves $227/room/night all-in).
Banquet F&B '++' Multiplier & Catering Minimums
$42,000 Ballroom Waiver Min · 25% Service + 6.5% Tax (+33.1% Effective)
Contract F&B minimums on a cumulative multi-day program basis (breakfasts + breaks + reception combined) rather than per-room/per-day minimums.
Attrition, Cutoff & Cancellation Protection
80% Cumulative Pickup Allowance · 30-Day Cutoff · 100% Rebooking Resell Credit
Always insist on cumulative (not night-by-night) attrition calculation and a 'Resell Mitigation Clause' crediting any rooms resold by the hotel after cutoff.