Home / Convention Hotels / Gaylord Texan Resort & Convention Center / Gaylord Texan Resort & Convention Center Ballroom Capacities & Meeting Space Specs (490,132 Sq. Ft.)
← Gaylord Texan Resort & Convention Center Hub GAYLORD TEXAN RESORT & CONVENTION CENTER • BALLROOMS & BREAKOUT CAPACITIES
HotelScore™ 9.6 / 10
Gaylord Texan Resort & Convention Center Ballroom Capacities, Meeting Rooms & Floorplate Specs (490,132 Sq. Ft.)
Verified specs for 87 meeting rooms and the 49,025 sq. ft. main ballroom in Grapevine, TX.
Gaylord Texan Resort & Convention Center — Ballroom, Foyer & Breakout Capacity Matrix
490,132 sq. ft. total event space across 87 dedicated meeting rooms.
| Functional Space Tier | Sq. Ft. | Ceiling | Theater | Banquet (10s) | Classroom | 10×10 Booths | Rental Waiver Rule |
|---|---|---|---|---|---|---|---|
| Grand Pillarless Ballroom (Main General Session) Keynote, General Session & Plated Gala Anchor | 49,025 sq. ft. | 28'–32' Clear | 5,161 | 3,631 | 3,064 | 245 booths | $0 Rental w/ $65,000 F&B Min |
| Junior Ballroom & Divisional Plated Dining Hall Luncheons, Partner Summits & VIP Receptions | 23,532 sq. ft. | 18'–22' Clear | 2,477 | 1,743 | 1,471 | 118 booths | $0 Rental w/ $32,500 F&B Min |
| Connected Expo Hall & Sponsor Showcase Pavilion Badge Pickup, Tabletop Sponsors & Networking Breaks | 88,224 sq. ft. | 16'–24' Atrium | 7,352 | 5,882 | 4,411 | 441 booths | Included w/ Grand Ballroom License |
| Executive Breakout & Boardroom Wing (87 Rooms Total) 1-on-1 Enterprise Deal Rooms, Track Breakouts & Speaker Ready | 5,883 sq. ft. | 12'–16' Clear | 588 | 420 | 346 | 29 booths | $0 w/ 50+ Peak Night Room Block |
Gaylord Texan Resort & Convention Center — 8-Row Master Property & Group Contract Summary
Guest Room Inventory & Peak Group Allocation
1,814 Total Keys · Up to 762 Peak Group Block Rooms
Standard 1-per-40 cumulative complimentary room credit; request 1-per-35 comp ratio + 3 VIP suite upgrades at group rates during RFP.
Total Event Space & Breakout Room Ratio
490,132 Sq. Ft. Total · 87 Dedicated Meeting & Breakout Rooms
Optimal for 1,088–5,161 attendee conferences requiring simultaneous keynote and breakout tracks.
Largest Pillarless Ballroom Capacity
49,025 Sq. Ft. · 5,161 Theater · 3,631 Plated Banquet
Divisible soundproof airwalls; supports up to 245 standard 10×10 tabletop/exhibit booths (~200 gross sq. ft./booth) with 24-hour hold option.
Primary Convention Campus Connectivity
Kay Bailey Hutchison Convention Center Dallas (0 min (In-House Expo & Ballroom Campus))
Houses 490,132 sq. ft. of on-property convention space plus direct shuttle loops to Kay Bailey Hutchison Convention Center Dallas.
Airport Transfer & Motorcoach Staging
DFW (Dallas Fort Worth International Airport) · 17.8 mi (20 mins off-peak / 34–45 mins peak)
Dedicated group porte-cochere / motorcoach staging lane available with 14-day advance manifest submission to hotel convention services.
Nightly Room Rate, Resort Fee & Tax Structure
$250/nt Group Block vs. $419/nt Peak Rack · 15.0% Texas State & Dallas TPID Occupancy Tax
Mandatory $28/nt resort/destination fee is 100% waived when contracted through the Conventions.com Housing Desk (saves $226/room/night all-in).
Banquet F&B '++' Multiplier & Catering Minimums
$65,000 Ballroom Waiver Min · 24% Service + 8.25% Tax (+34.2% Effective)
Contract F&B minimums on a cumulative multi-day program basis (breakfasts + breaks + reception combined) rather than per-room/per-day minimums.
Attrition, Cutoff & Cancellation Protection
80% Cumulative Pickup Allowance · 30-Day Cutoff · 100% Rebooking Resell Credit
Always insist on cumulative (not night-by-night) attrition calculation and a 'Resell Mitigation Clause' crediting any rooms resold by the hotel after cutoff.