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Gaylord Palms Resort & Convention Center Ballroom Capacities, Meeting Rooms & Floorplate Specs (384,187 Sq. Ft.)
Verified specs for 69 meeting rooms and the 44,360 sq. ft. main ballroom in Kissimmee, FL.
Gaylord Palms Resort & Convention Center — Ballroom, Foyer & Breakout Capacity Matrix
384,187 sq. ft. total event space across 69 dedicated meeting rooms.
| Functional Space Tier | Sq. Ft. | Ceiling | Theater | Banquet (10s) | Classroom | 10×10 Booths | Rental Waiver Rule |
|---|---|---|---|---|---|---|---|
| Grand Pillarless Ballroom (Main General Session) Keynote, General Session & Plated Gala Anchor | 44,360 sq. ft. | 28'–32' Clear | 4,669 | 3,286 | 2,773 | 222 booths | $0 Rental w/ $65,000 F&B Min |
| Junior Ballroom & Divisional Plated Dining Hall Luncheons, Partner Summits & VIP Receptions | 21,293 sq. ft. | 18'–22' Clear | 2,241 | 1,577 | 1,331 | 106 booths | $0 Rental w/ $32,500 F&B Min |
| Connected Expo Hall & Sponsor Showcase Pavilion Badge Pickup, Tabletop Sponsors & Networking Breaks | 69,154 sq. ft. | 16'–24' Atrium | 5,763 | 4,610 | 3,458 | 346 booths | Included w/ Grand Ballroom License |
| Executive Breakout & Boardroom Wing (69 Rooms Total) 1-on-1 Enterprise Deal Rooms, Track Breakouts & Speaker Ready | 5,323 sq. ft. | 12'–16' Clear | 532 | 380 | 313 | 27 booths | $0 w/ 50+ Peak Night Room Block |
Gaylord Palms Resort & Convention Center — 8-Row Master Property & Group Contract Summary
Guest Room Inventory & Peak Group Allocation
1,718 Total Keys · Up to 722 Peak Group Block Rooms
Standard 1-per-40 cumulative complimentary room credit; request 1-per-35 comp ratio + 3 VIP suite upgrades at group rates during RFP.
Total Event Space & Breakout Room Ratio
384,187 Sq. Ft. Total · 69 Dedicated Meeting & Breakout Rooms
Optimal for 1,031–4,669 attendee conferences requiring simultaneous keynote and breakout tracks.
Largest Pillarless Ballroom Capacity
44,360 Sq. Ft. · 4,669 Theater · 3,286 Plated Banquet
Divisible soundproof airwalls; supports up to 222 standard 10×10 tabletop/exhibit booths (~200 gross sq. ft./booth) with 24-hour hold option.
Primary Convention Campus Connectivity
Orange County Convention Center (OCCC) (0 min (In-House Expo & Ballroom Campus))
Houses 384,187 sq. ft. of on-property convention space plus direct shuttle loops to Orange County Convention Center (OCCC).
Airport Transfer & Motorcoach Staging
MCO (Orlando International Airport) · 11.4 mi (16 mins off-peak / 28–38 mins peak)
Dedicated group porte-cochere / motorcoach staging lane available with 14-day advance manifest submission to hotel convention services.
Nightly Room Rate, Resort Fee & Tax Structure
$254/nt Group Block vs. $429/nt Peak Rack · 12.5% Orange County Tourist & Sales Tax
Mandatory $42/nt resort/destination fee is 100% waived when contracted through the Conventions.com Housing Desk (saves $244/room/night all-in).
Banquet F&B '++' Multiplier & Catering Minimums
$65,000 Ballroom Waiver Min · 25% Service + 6.5% Tax (+33.1% Effective)
Contract F&B minimums on a cumulative multi-day program basis (breakfasts + breaks + reception combined) rather than per-room/per-day minimums.
Attrition, Cutoff & Cancellation Protection
80% Cumulative Pickup Allowance · 30-Day Cutoff · 100% Rebooking Resell Credit
Always insist on cumulative (not night-by-night) attrition calculation and a 'Resell Mitigation Clause' crediting any rooms resold by the hotel after cutoff.