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HotelScore™ 9.3 / 10
2026–2027 Trade Shows & Conventions Near Embassy Suites Nashville Downtown (Nashville)
Compression calendar and transfer times between Embassy Suites Nashville Downtown and Music City Center Nashville (3–6 min covered walk to Exhibit Halls).
2026–2027 Trade Shows & Conventions in Nashville
Primary Convention Campus: Music City Center Nashville (3–6 min covered walk to Exhibit Halls).
Embassy Suites Nashville Downtown — 8-Row Master Property & Group Contract Summary
Guest Room Inventory & Peak Group Allocation
506 Total Keys · Up to 213 Peak Group Block Rooms
Standard 1-per-40 cumulative complimentary room credit; request 1-per-35 comp ratio + 3 VIP suite upgrades at group rates during RFP.
Total Event Space & Breakout Room Ratio
35,349 Sq. Ft. Total · 26 Dedicated Meeting & Breakout Rooms
Optimal for 304–987 attendee conferences requiring simultaneous keynote and breakout tracks.
Largest Pillarless Ballroom Capacity
9,372 Sq. Ft. · 987 Theater · 694 Plated Banquet
Divisible soundproof airwalls; supports up to 47 standard 10×10 tabletop/exhibit booths (~200 gross sq. ft./booth) with 24-hour hold option.
Primary Convention Campus Connectivity
Music City Center Nashville (3–6 min covered walk to Exhibit Halls)
Primary headquarter and exhibitor room-block anchor serving Music City Center Nashville.
Airport Transfer & Motorcoach Staging
BNA (Nashville International Airport) · 8.2 mi (14 mins off-peak / 26–36 mins peak)
Dedicated group porte-cochere / motorcoach staging lane available with 14-day advance manifest submission to hotel convention services.
Nightly Room Rate, Resort Fee & Tax Structure
$269/nt Group Block vs. $449/nt Peak Rack · 16.25% Nashville / Davidson County Hotel Tax + $2.50 Fee
Mandatory $36/nt resort/destination fee is 100% waived when contracted through the Conventions.com Housing Desk (saves $251/room/night all-in).
Banquet F&B '++' Multiplier & Catering Minimums
$28,000 Ballroom Waiver Min · 25% Service + 9.25% Tax (+36.6% Effective)
Contract F&B minimums on a cumulative multi-day program basis (breakfasts + breaks + reception combined) rather than per-room/per-day minimums.
Attrition, Cutoff & Cancellation Protection
80% Cumulative Pickup Allowance · 30-Day Cutoff · 100% Rebooking Resell Credit
Always insist on cumulative (not night-by-night) attrition calculation and a 'Resell Mitigation Clause' crediting any rooms resold by the hotel after cutoff.