Disney's Beach Club Resort Ballroom Capacities, Meeting Rooms & Floorplate Specs (38,016 Sq. Ft.)

Verified specs for 22 meeting rooms and the 38,016 sq. ft. main ballroom in Lake Buena Vista, FL.

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Disney's Beach Club Resort — Ballroom, Foyer & Breakout Capacity Matrix

38,016 sq. ft. total event space across 22 dedicated meeting rooms.

Functional Space Tier	Sq. Ft.	Ceiling	Theater	Banquet (10s)	Classroom	10×10 Booths	Rental Waiver Rule
Grand Pillarless Ballroom (Main General Session) Keynote, General Session & Plated Gala Anchor	38,016 sq. ft.	22'–26' Clear	4,002	2,816	2,376	190 booths	$0 Rental w/ $28,000 F&B Min
Junior Ballroom & Divisional Plated Dining Hall Luncheons, Partner Summits & VIP Receptions	18,248 sq. ft.	18'–22' Clear	1,921	1,352	1,141	91 booths	$0 Rental w/ $14,000 F&B Min
Pre-Function Registration & Sponsor Showcase Concourse Badge Pickup, Tabletop Sponsors & Networking Breaks	6,843 sq. ft.	16'–24' Atrium	570	456	342	34 booths	Included w/ Grand Ballroom License
Executive Breakout & Boardroom Wing (22 Rooms Total) 1-on-1 Enterprise Deal Rooms, Track Breakouts & Speaker Ready	4,562 sq. ft.	12'–16' Clear	456	326	268	23 booths	$0 w/ 50+ Peak Night Room Block

Disney's Beach Club Resort — 8-Row Master Property & Group Contract Summary

Guest Room Inventory & Peak Group Allocation

576 Total Keys · Up to 242 Peak Group Block Rooms

Standard 1-per-40 cumulative complimentary room credit; request 1-per-35 comp ratio + 3 VIP suite upgrades at group rates during RFP.

Total Event Space & Breakout Room Ratio

38,016 Sq. Ft. Total · 22 Dedicated Meeting & Breakout Rooms

Optimal for 346–4,002 attendee conferences requiring simultaneous keynote and breakout tracks.

Largest Pillarless Ballroom Capacity

38,016 Sq. Ft. · 4,002 Theater · 2,816 Plated Banquet

Divisible soundproof airwalls; supports up to 190 standard 10×10 tabletop/exhibit booths (~200 gross sq. ft./booth) with 24-hour hold option.

Primary Convention Campus Connectivity

Orange County Convention Center (OCCC) (8–12 min official show shuttle / rideshare)

Primary headquarter and exhibitor room-block anchor serving Orange County Convention Center (OCCC).

Airport Transfer & Motorcoach Staging

MCO (Orlando International Airport) · 11.4 mi (16 mins off-peak / 28–38 mins peak)

Dedicated group porte-cochere / motorcoach staging lane available with 14-day advance manifest submission to hotel convention services.

Nightly Room Rate, Resort Fee & Tax Structure

$239/nt Group Block vs. $399/nt Peak Rack · 12.5% Orange County Tourist & Sales Tax

Mandatory $42/nt resort/destination fee is 100% waived when contracted through the Conventions.com Housing Desk (saves $227/room/night all-in).

Banquet F&B '++' Multiplier & Catering Minimums

$28,000 Ballroom Waiver Min · 25% Service + 6.5% Tax (+33.1% Effective)

Contract F&B minimums on a cumulative multi-day program basis (breakfasts + breaks + reception combined) rather than per-room/per-day minimums.

Attrition, Cutoff & Cancellation Protection

80% Cumulative Pickup Allowance · 30-Day Cutoff · 100% Rebooking Resell Credit

Always insist on cumulative (not night-by-night) attrition calculation and a 'Resell Mitigation Clause' crediting any rooms resold by the hotel after cutoff.