Sources
- Excalibur Hotel & Casino — Official Website (retrieved 2026-11-01)
- Google Maps — Excalibur Hotel & Casino (Las Vegas, NV) (retrieved 2026-11-01)
- GSA Per Diem Rates FY2027 (Las Vegas, NV) (retrieved 2026-11-01)
- U.S. BLS OEWS (Las Vegas-Henderson-Paradise, NV MSA (BLS OEWS)) (retrieved 2026-11-01)
- U.S. EIA Commercial Electricity (NV) (retrieved 2026-11-01)
- CMS Care Compare Hospital Directory (retrieved 2026-11-01)
- NREL Alternative Fuels Data Center (EV Stations) (retrieved 2026-11-01)
- U.S. Census ACS 5-Year (Las Vegas, NV) (retrieved 2026-11-01)
Why Associations & Promoters Book Excalibur Hotel & Casino vs. Contract Watchouts
- Verified 5,500+ conference & ballroom capacity (8–13 mins (1.6 mi from Harry Reid Int'l LAS)).
- Strong F&B-to-space-rental offset leverage and 3-bid local Las Vegas EAC AV compatibility.
- Order electrical and dedicated VLAN Wi-Fi 30 days ahead of move-in to avoid floor surcharges.
Move-in and move-out days are negotiated alongside paid show days or offset against master sleeping-room and catering minimums.
Breakout room allocations scale proportionally with exhibit hall license square footage and headquarters room-block pickup.
Coordinate early with Las Vegas destination sales teams to audit shoulder-week incentives and multi-year rate caps.
When to Book Excalibur Hotel & Casino for Maximum Rate & Hotel Leverage
Q1 Flagship Trade Show Surge
High Association & Expo Demand
Peak Spring Convention Window
Shoulder Openings Late April
Strong Late-May Negotiation Leverage
Summer Value Rates Begin
Maximum Room-Block & Space Concessions
High Availability & Value Pricing
Fall Season Kickoff
Peak Q4 Enterprise Congresses
Early Nov Busy; Late Nov Value
Mid-December Corporate Value Window
500 – 25,000+ attendee conferences & trade shows
Excalibur Hotel & Casino Hall-by-Hall Dimensions, Engineering & 5-Setup Capacity Matrix
Complete L × W spans, net square footage, clear ceiling heights, floor-load ratings, freight docks, and side-by-side 10x10 Booth, Theater, Classroom, Banquet, and Reception capacities.
| Hall / Space & Dimensions | Net Sq. Ft. | Ceiling & Grid | Floor Load & Docks | 10×10 Booths | Theater | Classroom | Banquet | Reception |
|---|---|---|---|---|---|---|---|---|
| Ballroom Excalibur Hotel & Casino Primary Hall, Bowl & Main Event Space
Dims: 12,226 sq. ft. divisible Ballroom (tram to Mandalay Bay CC) Primary flagship general-session, exhibition, and corporate buyout space at Excalibur Hotel & Casino (South Strip Value Group-Block Resort & Arena). | 12,226 sq. ft. divisible Ballroom (tram to Mandalay Bay CC) | 16' 0" Pillarless / unobstructed keynote & event sightlines | 200–350 lbs/sq. ft. Dedicated convention loading bays & production dock access | 85 booths / sponsor activations | 1,200 | — | — | — |
| Meeting Wing Excalibur Hotel & Casino Breakout Suites, VIP Lounges & Pre-Function Foyers
Dims: 14,000+ sq. ft. meeting space + 900-seat Tournament Arena Supports concurrent executive tracks, green rooms, and private sponsor hospitality. | 14,000+ sq. ft. meeting space + 900-seat Tournament Arena | 16' 0" Configurable breakout, hospitality & sponsor zones | 150–250 lbs/sq. ft. Service corridors & high-capacity freight elevators | Registration counters & tabletop sponsor demos | — | — | — | — |
| Breakout Wing / Level | Room Count | Size Range (Sq. Ft.) | Seating Capacity Range | AV, Airwalls & Access Notes |
|---|---|---|---|---|
| Excalibur Hotel & Casino Divisible Breakout & Executive Conference Suites | Configurable multi-level breakout wings | 600 – 25,000+ sq. ft. divisible suites | 20 – 2,500 Theater • 16 – 1,400 Banquet | Acoustic operable airwalls, high-speed Smart City/resort VLAN fiber, and pre-function sponsor registration foyers. |
Connected & Walk-Ring Hotels for Promoter Master Blocks (Excalibur Hotel & Casino)
| Hotel Property & Campus Access | Total Inventory & Max Block | In-Hotel Meeting Space | Typical Group Rate Band | Master Block Bid |
|---|
Exclusive In-House Providers vs. Zero-Penalty Open-Market Categories (Excalibur Hotel & Casino)
Excalibur Hotel & Casino supports single-trip exhibitor hand-carry via main doors while dock freight and rigging route through convention services.
| Event Service Category | Facility Policy | Provider / Jurisdiction | Contract Negotiation Tip | Competitive Bids |
|---|---|---|---|---|
| Electrical, Rigging & Utilities | Exclusive Facility Provider | Excalibur Hotel & Casino authorized in-house utility & rigging engineering desk | Submit electrical and rigging grid layouts before the advance-order cutoff to avoid floor-order surcharges. | Negotiate in License |
| Food & Beverage Catering | Exclusive Facility Provider | Excalibur Hotel & Casino exclusive in-house catering & beverage division | Written authorization is required for any booth food or beverage sampling. | Negotiate in License |
Event Promoter Contracting, Production & Commercial Growth at Excalibur Hotel & Casino
Every core vendor contract, room block, keynote stage, and revenue line needed to launch or scale an event at Excalibur Hotel & Casino.
Site Selection, Calendar Gap Analysis & Hall Licensing
Benchmark contiguous hall availability, move-in/move-out rent waivers, and citywide hotel compression before executing a multi-year facility license.
Headquarters & Overflow Hotel Master Blocks (50–5,000+ Peak Rooms)
Structure multi-property room blocks across connected headquarters and transit-ring hotels with balanced attrition schedules, staff suite concessions, and meeting-space rebates.
General Service Contractor (GSC) & Show Decorator RFPs
Issue a structured 3-bid RFP across national and regional show contractors to cap exhibitor CWT drayage tariffs and reduce organizer aisle carpet, drape, and signage costs.
Keynote Stage AV, General Session Scenic & Badge Infrastructure
Source destination-warehoused LED walls, line-array audio, breakout room kits, and on-demand badge printing—avoiding cross-country semi-truck freight and in-house AV markups.
Keynote Speakers Bureau, Industry Emcees & Moderators
Review verified speaker slates cross-referenced across recent B2B conferences to prevent topic repetition—including destination-based keynotes with zero first-class airfare buyouts.
Exhibit Sales, Sponsorship Packaging & Opening-Night Buyouts
Accelerate booth and sponsorship revenue across active vertical enterprise underwriters, and secure 150–600+ guest restaurant or lounge buyouts within minutes of the halls.
Which Street Address to Enter so You Don't Walk an Extra 25 Minutes
Arrival Tip: Arrive before 8:30 AM on opening morning or walk indoors via connected headquarters hotels to bypass boulevard rideshare queues.
Indoor Walk Time vs. Rapid Loop / Transit
Walkable Convention Hotels, Private Dining Buyouts (5) & Local Suppliers
Select your target exhibit hall below to recalculate door-to-door walking minutes, skybridge or transit connections, and nearby buyout restaurants.
| Hotel Property & Transit Access | Commute to Excalibur Hotel & Casino P | Show Rate vs. Off-Peak | Block Status | Room & Block Inquiry |
|---|---|---|---|---|
![]() Mandalay Bay≈12 min walk (0.46 mi) Google rating 4.4★ (70,143 reviews) • 3950 S Las Vegas Blvd, Las Vegas, NV 89119, USA | 12 min | Check live rate → | — | |
![]() Bellagio Hotel & Casino≈26 min walk (0.98 mi) Google rating 4.7★ (144,360 reviews) • 3600 S Las Vegas Blvd, Las Vegas, NV 89109, USA | 26 min | Check live rate → | — | |
![]() Hotel Bellagio≈26 min walk (0.99 mi) Google rating 4.0★ (1 reviews) • 3600 Las Vegas Blvd S, Las Vegas, NV 89109, USA | 26 min | Check live rate → | — | |
![]() The Orleans Hotel & Casino≈4 min rideshare (1.45 mi) Google rating 4.2★ (29,337 reviews) • 4500 W Tropicana Ave, Las Vegas, NV 89103, USA | 38 min | Check live rate → | — | |
![]() Fontainebleau Las Vegas≈7 min rideshare (2.81 mi) Google rating 4.4★ (10,767 reviews) • 2777 S Las Vegas Blvd, Las Vegas, NV 89109, USA | 74 min | Check live rate → | — | |
![]() Golden Nugget Las Vegas Hotel & Casino≈13 min rideshare (5.21 mi) Google rating 4.3★ (54,068 reviews) • 129 E Fremont St, Las Vegas, NV 89101, USA | 136 min | Check live rate → | — |
Cashless Policy, Coffee & Food Courts, Bag Check, Scooters, FedEx & Wi-Fi (Excalibur Hotel & Casino)
Concourse Coffee, Grab-and-Go & Cashless Terminals
Card and mobile tap-to-pay are preferred across Excalibur Hotel & Casino concessions; adjacent corridor restaurants offer faster sit-down client lunches.
Business Center, Print Support & Mobility Rentals
On-site FedEx/business print desk for urgent collateral plus advance mobility scooter reservations and coat/bag check on departure days.
Campus Surface Lots & Garage Clearances at Excalibur Hotel & Casino
Confirm exhibitor and attendee parking validation with Excalibur Hotel & Casino event services.
Published Facility Utility, Internet, Rigging & Catering Rate Card Benchmarks (Excalibur Hotel & Casino)
Budget accurately before signing your booth space contract: compare 21-to-30-day advance utility rates against floor-order penalties.
| Building Utility / Service | Exclusive Provider & Union | Advance Rate Benchmark | Late / Floor Order Penalty | Exhibitor Cost-Control Strategy |
|---|---|---|---|---|
| Electrical Drops (120V / 208V) & Dedicated Event Internet | In-House Facility Utilities (Union Jurisdiction) | Published in each show's exhibitor service kit | Orders after the advance deadline are billed at higher floor rates | Always submit electrical and internet orders prior to the 30-day advance discount deadline. |
What Your Booth Staff Can Legally Do Yourself vs. Required Union Labor (Excalibur Hotel & Casino)
Excalibur Hotel & Casino Labor Policy (Union Jurisdiction)
Excalibur Hotel & Casino Exhibitor Carry-In Policy (Union Jurisdiction): One exhibitor badge-holder may hand-carry personal display materials or a single rolling luggage case in one trip through main public/hotel entrances without drayage charges; two-wheel dollies, pushcarts, and crated dock deliveries route through official material-handling labor.
Crated dock freight, forklift handling, overhead ceiling rigging, and main sub-floor electrical distribution.
Off-Site Truck Marshaling, Nearest Certified CAT Scales, Sprinter Clearances & 30-Day EAC COI Rules
Certified commercial truck scale ticket required for all LTL/FTL drayage check-ins in Las Vegas.
Dedicated convention freight docks & marshaled bays
Independent EAC booth builders & AV providers must file a Certificate of Insurance with show management before move-in (limits and deadline per exhibitor kit).
Warehouse recurring exhibit crates locally in Las Vegas to eliminate cross-country round-trip LTL shipping.
Confirm exhibitor and attendee parking validation with Excalibur Hotel & Casino event services.
Facility Floorplans, Ceiling Clearances & Booth Zone Analysis
Inherited directly from the host facility engineering dossier—inspect official schematics, column grids, freight doors, and transit connectors.
Excalibur Hotel & Casino Official Hall, Ballroom & Breakout Capacity Guide
12,226 sq. ft. Canterbury Ballroom total exhibit/event footprint, 12,226 sq. ft. divisible Ballroom (tram to Mandalay Bay CC) largest contiguous span, 8 meeting rooms & 3,900+ value attendee rooms, max clear height 16' 0".
Excalibur Hotel & Casino Freight Dock, Loading & Exhibitor Access Overview
Dedicated convention freight docks & marshaled bays • Union Jurisdiction. Independent EAC AV and booth suppliers permitted with 30-day advance COI.
Where Exhibitors Must Use the Facility vs. Where Local Las Vegas Vendors Save 40%–75%
| Booth Expense Line | Show-Manual Rate | Local Las Vegas Open-Market | Typical Savings | Action |
|---|---|---|---|---|
| Electrical Drops, Plumbing & Ceiling Truss Rigging IBEW Local 357 & venue utilities hold exclusive jurisdiction over sub-floor/ceiling power and rigging. Order before the advance discount cutoff to avoid late surcharges. | $265 – $1,450+ per drop | Exclusive Venue Provider | Order 45d Early (Save 35%) | Order 30d Early |
| Dock-to-Booth Freight Drayage (Over Hand-Carry Limit) Crated dock freight must use Teamsters Local 631 material handling. Carry-In Tip: 1 person carrying gear in 1 trip (including a personal rolling suitcase, no 2-wheel dollies) pays $0 drayage—or warehouse crates locally between Las Vegas shows. | ~$71–$165/CWT (200 lb min) | $0 Hand-Carry (Within Carry-In Rules) | Save 100% on Light Kits | Order 30d Early |
| 4K Booth Monitors (55"–85"), LED Walls & Suite AV Exhibitors may rent outside AV monitors and LED walls from EAC-insured Las Vegas AV providers or deliver plug-and-play displays directly to hospitality suites. | $1,850 – $6,800 / show (Show Kit) | $450 – $2,100 (Vetted Local Las Vegas AV) | Save 55% – 75% | |
| Custom Booth Build, Turnkey Rentals & EAC I&D Labor Exhibitors may hire an independent Exhibitor Appointed Contractor (EAC) in Las Vegas by submitting their insurance certificate (COI) to show management 30 days prior to move-in. | $24,000 – $65,000 (Official Kit Turnkey) | $12,500 – $36,000 (Local Vegas EAC Builders) | Save 38% – 50% | |
| Hotel-Delivered Tension Backdrops, Rush Print & Collateral Print locally in Las Vegas, deliver straight to your Strip hotel bell desk, and carry lightweight fabric backdrops and collateral directly into your booth. | $400 foamboards + CWT drayage fees | $145 – $1,200 Delivered to Hotel Bell Desk | Save 60% + $0 Drayage | |
| Booth Staff, Lead Qualifiers, Hosts & Interpreters Hire vetted local Las Vegas lead qualifiers, bilingual technical interpreters, or hospitality hosts—saving airfare, peak hotel nights, and per-diem expenses. | Flying HQ Staff: ~$2,600/person in T&E | $48 – $85/hr Local W-2 Las Vegas Talent | Save 50% on Travel & Rooms | |
| Group Hotel Blocks (9–50+ Rooms) & Private Dining Buyouts Exhibitor teams can book contracted group blocks outside sold-out official housing inventory along the Monorail and Vegas Loop corridor with flexible terms. | $429+/nt + Strict 80% Attrition Terms | $199 – $339/nt Off-Block / Loop Adjacent | Save 22% – 35% |
Local Las Vegas Exhibitor Supplier Directory (Excalibur Hotel & Casino)
Compare local market pricing against show-manual rates. Select any category below to request 3 complimentary itemized proposals from insured local Las Vegas specialists.
Exhibiting in Las Vegas again within 6 months? Store booth crates locally from $249/mo vs. $4,200+ in round-trip LTL freight.
Traveling internationally? Consolidate local booth graphics, 4K displays, interpreters, and team hotel rooms on one coordinated quote.
Entertainment
Close-up booth mentalists/magicians, DJs & private reception headline acts
DMC & Event Planners
Turnkey VIP suite buyouts, private steakhouse dinners & side-event production
Speaker / Lecturer
Keynote speakers, industry moderators & customer-summit panelists
Photography Services
Same-day 4K booth sizzle reels, executive interviews & social media cutdowns
Other Miscellaneous Services
In-booth specialty barista carts, oxygen bars & mobile hospitality
Exhibitor & Decorator Services
Save 35%–50% via independent Las Vegas EAC custom booth builders & I&D crews
Audio Visual
Save 55%–75% vs. Encore hotel AV & show-kit 4K monitor/LED wall rentals
Transportation
Direct Sprinter, exec SUV & private hotel-to-LVCC shuttle loops
Staffing, Housing, Registration & Secretarial
Local W-2 badge scanners & booth qualifiers (skip $2,200 flights + hotel nights)
Ads, Banners & Graphics
Save 60% vs. venue FedEx Office rush fees; delivered straight to your Vegas hotel
Security
Dedicated overnight booth guards for high-value prototypes & hardware
Models & Talent Agency
Spokesmodels, bilingual crowd gatherers & VIP hospitality suite hosts
Promotional Gifts
Custom sachets, sample packs & high-retention giveaways shipped locally in Vegas
Printing Service
Same/next-day lookbooks, sell sheets & zero-drayage carry-in tension backdrops
Florist
50% less than official show-kit plant rentals; custom floral & gala centerpieces
Interpreter-Translator
Korean, Mandarin, Japanese, German & Spanish technical booth interpreters
Massage Therapy
In-booth chair massage stations (3x attendee dwell time for sales badge scans)
Pack, Ship & Delivery Services
Save 45%–65% vs. round-trip LTL & marshaling yard delays via Vegas Crate Vault
Balloons
Product-launch balloon installations, suite decor & branded photo backdrops
Amusements & Games
Branded claw machines, golf simulators, prize wheels & arcade traffic magnets
Green Eco-Friendly Services
Post-show booth material donation & ESG zero-waste teardown compliance
Vetted Executive Dinners, Sponsor Receptions & Full Restaurant Buyouts (5 Venues)
Pre-mapped once across the Excalibur Hotel & Casino corridor—filter by group size from 10-seat boardrooms up to 600-guest opening-night buyouts.

Bavette's Steakhouse & Bar

Bourbon Steak by Michael Mina

Ocean Prime Las Vegas

Prime Steakhouse

BOA Steakhouse Las Vegas
Badge-Free Executive Deal Suites, Sky Terrace Receptions & Out-of-Home (OOH) Media (Excalibur Hotel & Casino)
Host back-to-back C-suite meetings steps from the halls without requiring guests to hold a floor badge, or dominate arrival corridors across exterior LED ribbons, Monorail wraps, and LAS baggage claim.
Connected Headquarters Hotel Hospitality Suites (Excalibur Hotel & Casino)
Host back-to-back C-suite deal meetings steps from the floor without requiring guests to hold an expo badge.
Excalibur Hotel & Casino Concourse Digital Screens & Airport Arrival Media
High-impact category ownership across main escalators, skybridges, and rideshare arrival zones.
Loading Live Las Vegas Airfare, Concerts, Sports & Forecast…
Live From the Show Floor: Walkthrough Videos & Instagram Feed
Inspect real aisle traffic, booth builds, keynote crowds, and show-floor Reels before booking space or travel.
Excalibur Hotel & Casino Las Vegas | Full Walkthrough Tour 2025
Full Excalibur Hotel Walkthrough — What's New & What's Old
Introducing Excalibur! Las Vegas

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Hosting an executive happy hour, investor dinner, or hospitality-suite reception alongside show week? Compare local venue buyout and catering proposals.
Excalibur Hotel & Casino Google Reviews & Planner Evaluations
Combining authentic Google Maps facility reviews with verified Conventions.com booth-ROI and travel evaluations.
“Room was clean and had all we needed. This room was the first room in all the times I've stayed in Vegas that had the right firmness to the mattress and wasn't too hard. Most other rooms I've used the mattress felt like a board. I loved that the room key was a parking pass to all MGM casinos. This was so helpful throughout our entire trip. Check-in and out were very easy. There were great food places all throughout.”
“We had an easy check in. If we asked for help or directions everyone was happy to assist. Walking into our room we were happy. Our room was clean and comfortable. We found good spots to eat. And the stores we wanted to visit and the concert we went to see was walking distance. Not much of a gambler so can't comment on the casino. We enjoyed our stay. Would definitely stay here again.”
“Don't believe the pretentious social media influencers. This place is great. Everyone and I mean everyone with the exception of one person in a ten day stay was amazing to be around. Heck even the supposed to be surly out bosses were polite to people and great with their employees. I've been in the people business all my life and if everyone would learn to treat their guests and customers the way these folks here do Las Vegas would be getting the dying rep…”
“I'm a logo and came here for a family reunion that my brother booked and I had always heard negative things about Excalibur and I was absolutely blown away the customer service. How clean the rooms were. The bed was absolutely comfortable. We went to the tiki bar. The drinks were amazing. They have a great happy hour. We enjoyed the fun time at Dick's bar and I loved how convenient it was to go see the Blue Man group at Luxor. Didn't even have to step out …”
“Hotel is in a great location with clean rooms. Self parking was a bit of a hassle as there is no registration parking. Finding a decent parking spot during major events can be frustrating as the garage is open to event parking for an elevated price. Recommend purchasing the in/out parking pass as cheapest option during stay. Food hall had a lot of options however service is very slow after midnight. The margaritas were a big hit and the nightly dj was top …”
Conventions.com never publishes paid or AI-generated testimonials. Exhibited, sponsored, or walked the floor recently? Share your actual booth spend, drayage lessons, or walkable hotel tips to help peers budget accurately.
Ask Anything About Excalibur Hotel & Casino Specs, Union Rules, Hotels or Buyouts
Ask specific operational questions — hand-carry monitor limits, electrical & drayage rates, closest walkable hotels, or 30-person VIP dining buyouts.
Frequently Asked Questions (5)
Dates, credential pickup, exhibiting costs, labor rules, walkable hotels, and client dining.
Excalibur Hotel & Casino operates under a Union Jurisdiction structure in Las Vegas, NV. Excalibur Hotel & Casino supports single-trip exhibitor hand-carry via main doors while dock freight and rigging route through convention services. Per U.S. BLS OEWS data for Las Vegas-Henderson-Paradise, NV MSA (BLS OEWS), prevailing mean hourly wages are $34.18/hr for carpenters, $38.42/hr for electricians, and $31.65/hr for AV technicians.
In Las Vegas, NV (ZIP 89109), the combined retail sales tax rate is 8.375% (6.85% state + 1.525% local). Per the U.S. Energy Information Administration (2026-08), the NV commercial electricity average is 9.8¢/kWh.
Plan an Event at Excalibur Hotel & Casino — Request Dates, Room Blocks & Production Bids
Receive coordinated facility date availability, adjacent headquarters hotel room-block proposals, and up to 3 competing local Las Vegas production, decorator, and keynote talent quotes.
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Upcoming Las Vegas Conventions
Full Calendar →- Circa Casino — Foodservice & Hospitality Operations Show 2026Nov 10–12, 2026 • Attendance not yet verified
- Circa Casino — Municipal Public Works & City Management Convention 2027Apr 20–22, 2027 • Attendance not yet verified
- Circus Circus Casino — Public Safety, Fire Rescue & EMS Equipment Expo 2027Jul 20–22, 2027 • Attendance not yet verified
- Cirque du Soleil: KA 2026October 31, 2026 • Attendance not yet verified
- Cirque du Soleil: Michael Jackson ONE 2026October 31, 2026 • Attendance not yet verified
Exhibitor & Promoter Cost Calculators
All Tools →Drop our live raw-vs.-all-in 10x10 booth cost, drayage tariff, loading dock & GSA hotel cap card onto your exhibitor prospectus or agency blog.
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