# Gaylord Texan Resort & Convention Center (DFW) (Gaylord Texan Resort) — Facility Engineering, Utility Rates & Corridor Dossier
- **Canonical Dossier:** https://conventions.com/venues/gaylord-texan-resort-convention-center
- **Address:** 1501 Gaylord Trail, Grapevine, TX 76051, USA
- **Operator:** Marriott / Gaylord Hotels (https://www.marriott.com/en-us/hotels/dalgt-gaylord-texan-resort-and-convention-center/overview/?scid=f2ae0541-1279-4f24-b197-a979c79310b0)
- **Facility Type & Labor:** Integrated Atrium Convention Resort & Expo Hall | Right-to-Work State
- **Airport Access:** DFW (8 mins from Dallas Fort Worth Int'l Airport (DFW))
- **Total Exhibit Space:** 179,520 sq. ft. Longhorn Exhibit Halls A–F | **Largest Contiguous:** 179,520 sq. ft. ground-level Longhorn Exhibit Hall
- **Meeting Space:** 490,000 sq. ft. (88 breakout suites (1,814 guest rooms))
- **Max Clear Height:** 30' 0" | **Loading Docks:** High-capacity marshaled freight docks & drive-in doors
- **Walkable Rooms (10-Min Ring):** 1,814 under-one-roof lakefront resort rooms
- **Published Space Rate Benchmark:** Published municipal / resort license tariff (F&B & room-block offsets available)
- **Certifications:** Right-to-Work State, GBAC STAR Accredited Facility, Exhibitor Self-Unloading Friendly, Direct DFW Airlift (8 mins from Dallas Fort Worth Int'l Airport)
## Facility Overview
Gaylord Texan Resort & Convention Center (DFW) (1501 Gaylord Trail, Grapevine, TX 76051, USA) is a flagship 10,000-capacity integrated atrium convention resort & expo hall in Dallas, TX, delivering 179,520 sq. ft. Longhorn Exhibit Halls A–F of exhibition space (179,520 sq. ft. ground-level Longhorn Exhibit Hall), 490,000 sq. ft. total conference footprint, 88 breakout suites (1,814 guest rooms), 30' 0" ceiling clearance, and 8 mins from Dallas Fort Worth Int'l Airport (DFW).
## Hall-by-Hall Capacities & Structural Specs
| Hall / Ballroom | Type | Net Sq Ft | Clear Height | Floor Load | Max 10x10 Booths | Theater / Banquet |
| --- | --- | --- | --- | --- | --- | --- |
| Gaylord Texan Resort Primary Hall, Bowl & Main Event Space | Exhibit Hall | 179,520 sq. ft. ground-level Longhorn Exhibit Hall | 30' 0" | 200–350 lbs/sq. ft. | ~714 booths / sponsor activations | Up to 10,000 Theater/Reception (6,000 Seated) |
| Gaylord Texan Resort Breakout Suites, VIP Lounges & Pre-Function Foyers | Meeting Wing | 490,000 sq. ft. | 30' 0" | 150–250 lbs/sq. ft. | Registration counters & tabletop sponsor demos | 88 breakout suites (1,814 guest rooms) |
## Published Building Utility, Drayage & Internet Rate Benchmarks
| Utility / Service | Exclusive Provider & Union | Advance Rate Benchmark | Late / Floor Order Penalty | Cost-Control Tip |
| --- | --- | --- | --- | --- |
| Electrical Drops (120V / 208V) & Dedicated Event Internet | In-House Facility Utilities (Right-to-Work State) | ~$165–$460 (5A–20A 120V power) • ~$1,100–$3,500+ (hardwired Ethernet) | +25% to +45% floor surcharge after 21–30 day advance cutoff | Always submit electrical and internet orders prior to the 30-day advance discount deadline. |
## Union Jurisdictions & Self-Work Rules
- **Gaylord Texan Resort Labor Policy (Right-to-Work State) (Gaylord Texan Resort & Convention Center (DFW) operates in a Right-to-Work State environment; exhibitors may hand-carry personal display items in one trip via main public doors while crated freight routes through marshaled convention docks.):** Self-work permitted: Gaylord Texan Resort Exhibitor Carry-In Policy (Right-to-Work State): One exhibitor badge-holder may hand-carry personal display materials or a single rolling luggage case in one trip through main public/hotel entrances without drayage charges; two-wheel dollies, pushcarts, and crated dock deliveries route through official material-handling labor. | Hired labor required: Crated dock freight, forklift handling, overhead ceiling rigging, and main sub-floor electrical distribution.
## Walkable Corridor Hotels
| Hotel | Connection | Show-Week Rate | Off-Peak Rate | Total Rooms |
| --- | --- | --- | --- | --- |
| Omni Dallas Hotel | Direct Climate-Controlled Skybridge | ~$319/nt | ~$189/nt | 1,001 |
| Aloft Dallas Downtown | 2-Min Walk Across Young St | ~$209/nt | ~$139/nt | 193 |
| The Adolphus, Autograph Collection | 7-Min Walk Up Commerce St | ~$339/nt | ~$205/nt | 407 |
| Sheraton Dallas Hotel | 2 DART Rail Stops (4 Mins) | ~$229/nt | ~$149/nt | 1,840 |
## Corridor VIP Private Dining & Full-Venue Buyouts
| Restaurant | Cuisine | Walk / Transit | Private Capacity | F&B Minimum Band |
| --- | --- | --- | --- | --- |
| Bob's Steak & Chop House (Omni Dallas) | Texas Prime Steakhouse ($$$$) | 2-min indoor skybridge walk | 16–130 Guests (Private Rooms) | $4,500 – $24,000+ |
| Town Hearth (Design District) | Prime Steaks & Raw Bar ($$$$) | 7-min rideshare from KBHCCD | 20–250 Guests (Chandelier Dining Room) | $6,500 – $38,000+ |
| Nick & Sam's Steakhouse (Uptown) | Wagyu & Prime Steakhouse ($$$$) | 8-min rideshare to Uptown | 18–180 Guests | $6,000 – $35,000+ |
## Badge-Free Executive Deal Suites & Campus OOH Media
- **Connected Headquarters Hotel Hospitality Suites (Gaylord Texan Resort) (Off-Floor Deal Suite (No Badge Req.)):** $1,500 – $5,500/day — 2–6 min indoor/skybridge walk from the exhibit floor (15–80 VIPs (Executive Parlours & Meeting Suites)). Host back-to-back C-suite deal meetings steps from the floor without requiring guests to hold an expo badge.
- **Gaylord Texan Resort Concourse Digital Screens & Airport Arrival Media (Out-of-Home (OOH) Branding Asset):** $15,000 – $75,000 / show week — Main Registration Escalators & DFW Arrival Corridor (100% of arriving conference attendees). High-impact category ownership across main escalators, skybridges, and rideshare arrival zones.
## Flagship Hosted Conventions
- [QuakeCon Gaylord Texan 2027](https://conventions.com/events/quakecon-gaming-festival-gaylord-texan) — August 5–8, 2027 (12,000+ Attendees)
## Verified Facility FAQs
### What are the labor and exhibitor hand-carry rules at Gaylord Texan Resort & Convention Center (DFW)?
Gaylord Texan Resort & Convention Center (DFW) operates in a Right-to-Work State environment; exhibitors may hand-carry personal display items in one trip via main public doors while crated freight routes through marshaled convention docks. Gaylord Texan Resort Exhibitor Carry-In Policy (Right-to-Work State): One exhibitor badge-holder may hand-carry personal display materials or a single rolling luggage case in one trip through main public/hotel entrances without drayage charges; two-wheel dollies, pushcarts, and crated dock deliveries route through official material-handling labor.
*Source: Gaylord Texan Resort Exhibitor & Operations Guidelines*
### Which hotels and private dining buyouts are closest to Gaylord Texan Resort?
Gaylord Texan Resort offers 1,814 under-one-roof lakefront resort rooms within a 10-minute walk/skybridge plus 3 vetted corridor steakhouses and full-venue buyouts. Federal FY 2027 GSA Per-Diem for Dallas is $191/night lodging and $80/day M&IE.
*Source: Conventions.com Venue Corridor Audit*
### When is the best value window to book an event at Gaylord Texan Resort?
Peak compression months are January – March, May, September – October (recommended lead time: 9–24 months for major programs; 4–9 months for 200–1,000 guest meetings). Best value negotiation window: June – August & Mid-December (25%–40% space & room-block leverage).
*Source: Conventions.com Site-Selection Desk*