# Grapevine, TX — Flagship City Convention, Subvention & Exhibitor Dossier (2026–2027)

- **Canonical URL:** https://conventions.com/cities/grapevine
- **CityScore™ Rating:** 9.0 / 10 (Tier-1 TX Right-to-Work Convention & Corporate Corridor)
- **Primary CVB / Authority:** Visit Grapevine CVB
- **Local Ground Director Desk:** Sara Chaval · National & Grapevine Ground Desk · (702) 576-1312 (Operated by ConventionPeople.com — Get your Grapevine numbers in 60 seconds — Local Booth, Crew, Master Room Block & VIP Buyout Pricing)
- **Citywide Hall License Range:** $0.34–$0.52 / net sq. ft. (Municipal Standard)
- **CVB Subvention & Master Block Rebate:** 50%–100% Hall License Subvention w/ 1,500+ Peak Room Nights in Grapevine + $30/nt Master Block Rebate
- **Banquet Tax & Service-Charge Multiplier:** 7.25% Retail Sales Tax + 25% Banquet Service Charge (~34.1% Compounded '++' Multiplier)
- **Hotel Occupancy Tax & Resort Fee Rule:** 13.5% Combined Grapevine Hotel Occupancy & Tourism Assessment
- **20A Electrical Drop vs. Commercial Grid:** $315–$420 / 20A Floor Drop vs. 11.6¢/kWh (EIA State Commercial) (42× Markup)
- **Typical 10×10 All-In Booth Benchmark:** ~$8,250 (Save ~$2,450 w/ Local EAC Crew)
- **Zero-Drayage Turnkey CloudBooth™:** $3,995 Flat (Locally warehoused in Grapevine, Net-60 FinTech terms)
- **FY2027 GSA Per-Diem Cap:** $197–$237/nt (Seasonal) Lodging • $79/day M&IE (Show-week corridor average: $259–$369/nt Show Week (Grapevine Convention Corridor))
- **Airport Corridor Transfers:** AUS (Austin–Bergstrom International) to Grapevine Convention Corridor: ~32 mins ($42–$68 rideshare)
- **24/7 Emergency Trauma Center:** Primary Downtown Level I/II Trauma Center within 10 minutes of Grapevine Convention Halls

## 1. Citywide Operational, Labor, Tax & Corridor Master Spec Sheet

| Destination Dimension | Verified Grapevine Spec | Promoter & Exhibitor Financial Impact / Rule |
| --- | --- | --- |
| **Primary Convention Campuses** | 5+ Major Convention & Resort Campuses in Grapevine | Gaylord Texan • Gaylord Texan Resort & Convention Center • Grapevine Convention Center • Gaylord Texan Resort & Convention Center • Hilton DFW Lakes Executive Conference Center |
| **Promoter Hall License & Subvention** | $0.34–$0.52 / net sq. ft. (Municipal Standard) | 50%–100% Hall License Subvention w/ 1,500+ Peak Room Nights in Grapevine + $30/nt Master Block Rebate |
| **Hotel Inventory & Occupancy Tax** | 2,207+ Verified Convention Hotel Keys across 2 HQ Properties | 13.5% Combined Grapevine Hotel Occupancy & Tourism Assessment |
| **Labor Jurisdiction & Union Scale** | $112–$158/hr GSC Floor Rate (Right-to-Work State (Exhibitor-Friendly Self-Install)) | $33.50/hr BLS Base Wage vs. $112–$158/hr GSC Floor Rate (Right-to-Work State (Exhibitor-Friendly Self-Install)) Official GSC Rate vs. $88–$110/hr Local EAC Crew |
| **Banquet F&B & Tax Multipliers** | 7.25% Retail Sales Tax + 25% Banquet Service Charge (~34.1% Compounded '++' Multiplier) | Save 30%–38% hosting VIP reception buyouts at walkable steakhouses within 5 minutes of Grapevine halls |
| **Electrical & Utility Markup** | 11.6¢/kWh (EIA State Commercial) vs. $315–$420 / 20A Floor Drop | 42× markup over state commercial grid • Order 21+ days before move-in to avoid 30% floor surcharge |
| **Airport Airlift & Corridor Transit** | AUS (Austin–Bergstrom International) • ~32 Min Transfer ($42–$68) | AUS (Austin–Bergstrom International) to Grapevine Convention Corridor: ~32 mins ($42–$68 rideshare) |
| **Emergency Care & FY27 GSA Per-Diem** | $197–$237/nt (Seasonal) • $79/day M&IE | Primary Downtown Level I/II Trauma Center within 10 minutes of Grapevine Convention Halls • Show-week walkable corridor rates: $259–$369/nt Show Week (Grapevine Convention Corridor) |

## 2. 4.3× Union Labor & Drayage Markup Receipt (Grapevine, TX)

| Trade / Union Local | BLS Median Base Wage | Official GSC Show-Floor Bill Rate | Markup Multiple | Conventions.com Local Crew | Jurisdiction & Self-Install Rule |
| --- | --- | --- | --- | --- | --- |
| **Display Carpenter (Booth Build / I&D) (Local Carpenter Scale)** | $31.40 / hr | $118.00 ST / $177.00 OT | 3.8× Markup | $82.00 / hr (Save 31%) | Full-time exhibitor employees may also self-install in Right-to-Work halls |
| **Show-Floor Electrician (Facility Electrical Contractor)** | $34.80 / hr | $128.00 ST / $192.00 OT | 3.7× Markup | $88.00 / hr (Pre-Wired) | Order 20A floor drop before advance deadline to avoid 30% floor surcharge |
| **Material Handling & Drayage (Official GSC Freight Desk)** | $28.50 / hr | $128–$158 / CWT (Right-to-Work Dock Scale) | 4.0× Markup | $0 Drayage w/ $3,995 CloudBooth™ | Locally warehoused in Grapevine with direct dock delivery |

## 3. Intra-City Major Convention Campus Comparison (Grapevine, TX)

| Campus | Exhibit & Gross Sq. Ft. | Ballrooms & Breakout Rooms | Largest Contiguous Hall | Labor Regime | 10-Min Walkable Rooms | Hall License / F&B Rule | 10×10 All-In |
| --- | --- | --- | --- | --- | --- | --- | --- |
| **Gaylord Texan** | 490,132 sq. ft. | 137,237 sq. ft. (87 configurable breakout rooms) | 49,025 sq. ft. | In-House Banquet & Rigging (+34.1% '++' Load • Carpeted Ballroom; 28' 0" – 32' 0") | 3,200 In-House Tower Keys (Direct Elevator to Ballroom Level) | $0 Ballroom Waiver w/ 80% Room Block & $215,000+ F&B Min (Est.) | ~$6,750 (8×10 / 10×10 Ballroom Package Est.) |
| **Hilton DFW Lakes Executive Conference Center** | 63,000 sq. ft. | 17,640 sq. ft. (40 configurable breakout rooms) | 14,400 sq. ft. | In-House Banquet & Rigging (+34.1% '++' Load • Carpeted Ballroom; 19' 0" – 27' 0") | 661 In-House Tower Keys (Direct Elevator to Ballroom Level) | $0 Ballroom Waiver w/ 80% Room Block & $55,000+ F&B Min (Est.) | ~$6,900 (8×10 / 10×10 Ballroom Package Est.) |
| **Grapevine Convention Center** | 25,000 sq. ft. | 7,000 sq. ft. (10 configurable breakout rooms) | 14,000 sq. ft. | Right-to-Work State • Streamlined Marshaling (4 freight dock bays + drive-in roll-up portal • 18' 0" – 26' 0") | 350+ District Rooms (Anchored by Gaylord Texan Resort & Convention Center) | $0.25–$0.39/net sf Civic Tariff (Move-In Days Waived w/ Room Block) | ~$7,900 (10×10 Regional Hall All-In Est.) |
| **Grapevine Convention Center** | 23,500 sq. ft. | 10 Meeting & Breakout Rooms | 14,000 sq. ft. | Right-to-Work State (Exhibitor-Friendly Self-Install) • Direct Ground Dock (10 Rms) | 4,200+ Corridor Rooms (10-Min Ring) | $0.24–$0.39/net sf Tariff (Move-In Days Waived w/ Block) | ~$6,550 (10×10 Hall Inline Est.) |

## 4. Multi-City Competitor Site-Selection Matrix

| City | Labor & Scale | Self-Install Rule | Hall License & Subvention | Hotel & Banquet Tax | 20A Electrical Drop | Walkable Rooms |
| --- | --- | --- | --- | --- | --- | --- |
| **Las Vegas, NV** | NV Union Contracts • $148–$225/hr GSC (vs. $34.18 BLS) | Pop-Up Only (<100 sf) • Strict Teamsters 631 Dock | $0.37–$0.55/sf (LVCC) or $0 w/ Resort Block | 13.38% Room Tax + $48 Resort Fee • 33.4% BEO Load | $385–$445 (48× Grid) | 150,000+ Rooms (48,500+ Connected) |
| **Phoenix, AZ** | AZ Right-to-Work • $108–$134/hr GSC (vs. $31.40 BLS) | Full Self-Install & Hand-Carry Allowed | $0.32–$0.48/sf (50%–100% CVB Subvention) | 12.57% Room Tax ($0 Resort Fee) • 33.6% BEO Load | $295–$385 (42× Grid) | 6,000+ Copper Square Walkable Rooms |
| **Orlando, FL** | FL Right-to-Work • $104–$128/hr GSC | Full Self-Install Allowed (Up to 300+ sf) | $0.30–$0.45/sf (Visit Orlando Subvention) | 12.50% Room Tax + $38 Resort Fee • 32.5% BEO Load | $285–$365 (41× Grid) | 12,500+ I-Drive Walkable (130,000 Metro) |
| **Grapevine, TX** | $112–$158/hr GSC Floor Rate (Right-to-Work State (Exhibitor-Friendly Self-Install)) | Standard Hand-Carry & Pop-Up Permitted | $0.34–$0.52 / net sq. ft. (Municipal Standard) | 13.5% Combined Grapevine Hotel Occupancy & Tourism Assessment | $315–$420 / 20A Floor Drop (42× Grid) | 2,207+ Verified Convention Hotel Keys across 2 HQ Properties |

## 5. Mapped Grapevine Trade Shows & 12-Month Surge Calendar (10 Shows)

- **Texas Hospital Association Annual Conference 2026** (Feb 10–11, 2026) — Gaylord Texan • 1,200+ B2B Attendees • 1.4× In-House Block ($300–$390/nt) • $38–$52/sf (~$5,450 10×10 Est.) — https://conventions.com/events/texas-hospital-association-annual-conference-grapevine
- **Texas Gun & Knife Association Show 2026** (Mar 21–22, 2026) — Grapevine Convention Center • 1,500+ B2B Attendees • 1.5× Corridor Block ($300–$400/nt) • $45–$60/sf (~$8,600 10×10 Est.) — https://conventions.com/events/texas-gun-knife-show-grapevine
- **Southwest Fuel & Convenience Expo 2026** (Jun 8–10, 2026) — Gaylord Texan Resort & Convention Center • 3,500+ B2B Attendees • 1.4× In-House Block ($295–$355/nt) • $35–$46/sf (~$5,000 10×10 Est.) — https://conventions.com/events/southwest-fuel-convenience-expo-grapevine
- **Texas Payroll Conference 2026** (Sep 16–19, 2026) — Hilton DFW Lakes Executive Conference Center • 650+ B2B Attendees • 1.5× In-House Block ($315–$415/nt) • $33–$48/sf (~$5,300 10×10 Est.) — https://conventions.com/events/texas-payroll-conference-grapevine
- **Grapevine Chamber Business Expo 2026** (Oct 15–15, 2026) — Grapevine Convention Center • 650+ B2B Attendees • 1.5× Corridor Block ($300–$400/nt) • $39–$54/sf (~$6,600 10×10 Est.) — https://conventions.com/events/grapevine-chamber-business-expo
- **NASBA 119th Annual Meeting 2026** (Oct 25–28, 2026) — Gaylord Texan Resort & Convention Center • 900+ B2B Attendees • 1.3× In-House Block ($275–$325/nt) • $34–$44/sf (~$5,000 10×10 Est.) — https://conventions.com/events/nasba-annual-meeting-grapevine
- **Texas EMS Conference 2026** (Nov 22–25, 2026) — Gaylord Texan • 3,500+ B2B Attendees • 1.3× In-House Block ($260–$340/nt) • $35–$48/sf (~$4,900 10×10 Est.) — https://conventions.com/events/texas-ems-conference-grapevine
- **Grapevine Gem & Mineral Show 2027** (Jan 16–17, 2027) — Grapevine Convention Center • 1,200+ B2B Attendees • 1.4× Corridor Block ($280–$340/nt) • $51–$62/sf (~$8,150 10×10 Est.) — https://conventions.com/events/grapevine-gem-mineral-show
- **AAO Winter Conference 2027** (Jan 29–31, 2027) — Gaylord Texan Resort & Convention Center • 1,500+ B2B Attendees • 1.3× In-House Block ($255–$305/nt) • $32–$42/sf (~$5,200 10×10 Est.) — https://conventions.com/events/dikos-ortho-summit-gaylord-texan
- **TASBO Annual Conference 2027** (Feb 15–19, 2027) — Gaylord Texan Resort & Convention Center • 3,000+ B2B Attendees • 1.4× In-House Block ($290–$350/nt) • $37–$48/sf (~$5,450 10×10 Est.) — https://conventions.com/events/tasbo-annual-conference-grapevine